Letters And Memos Quiz Questions
This quiz assesses knowledge on proper formatting and style for letters and memos, focusing on font size, address placement, and specific writing rules. It is essential for enhancing professional communication skills.
Questions and Answers
- 1.
Your address is in a letter and memo.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
The statement suggests that your address is present in both a letter and a memo. However, this is not true. A letter typically includes the sender's address, recipient's address, and the date, while a memo usually does not include the sender's address. Therefore, the correct answer is false.Rate this question:
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- 2.
What size font must your letters and memos be in?
- A.
12
- B.
11
- C.
72
- D.
16
Correct Answer
B. 11Explanation
The correct answer is 11 because it is the standard font size for letters and memos. This size ensures that the text is easily readable and does not appear too small or too large. Using a font size smaller than 11 may make the text difficult to read, while a larger size may result in the document looking unprofessional or taking up too much space. Therefore, 11 is the appropriate font size for letters and memos.Rate this question:
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- 3.
When you are writing a letter or memo, the three different fonts you can use are ___________, ___________, and __________.
Correct Answer
Calibri, Times New Roman, and Cambria.Explanation
The three different fonts that can be used when writing a letter or memo are Calibri, Times New Roman, and Cambria. These fonts are commonly available and widely used in various document formats. Calibri is a modern sans-serif font that is easy to read on screens and printouts. Times New Roman is a classic serif font that is commonly used in formal documents. Cambria is another serif font that is designed for readability and is often used for body text in printed materials.Rate this question:
- 4.
You must use the same font throughout the letter or memo.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
The statement is true because using the same font throughout a letter or memo ensures consistency and professionalism in the document. It helps to maintain a cohesive and organized appearance, making it easier for the reader to follow the content. Using different fonts can be distracting and may give the impression of a disorganized or unprofessional document. Therefore, it is important to use the same font throughout to create a polished and professional look.Rate this question:
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- 5.
What numbers do you have to spell out in a business block letter?
- A.
10
- B.
2
- C.
5
- D.
7
- E.
1
- F.
6
- G.
3
- H.
9
- I.
8
- J.
4
- K.
11
Correct Answer(s)
A. 10
B. 2
C. 5
D. 7
E. 1
F. 6
G. 3
H. 9
I. 8
J. 4Explanation
In a business block letter, numbers from one to nine are generally spelled out, while numbers 10 and above are written as numerals. This is a common convention in business writing to ensure clarity and consistency. Therefore, in the given list, the numbers that need to be spelled out in a business block letter are 10, 2, 5, 7, 1, 6, 3, 9, 8, and 4.Rate this question:
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- 6.
In a memo you have to put a colon after each heading then tab.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
In a memo, it is necessary to put a colon after each heading and then tab. This formatting convention helps to clearly distinguish the headings from the rest of the content and ensures a consistent and organized structure in the memo. By using a colon after each heading, it signals to the reader that the following information is a subcategory or detail related to the heading. Additionally, the use of a tab after the colon helps to align the content neatly, making it easier to read and understand.Rate this question:
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- 7.
After a period how many times do you space?
- A.
2
- B.
1
- C.
3
- D.
4
Correct Answer
A. 2Explanation
After a period, you typically space only once. This is a standard rule in English grammar and typesetting conventions. The correct answer is 1, as you should only use a single space after a period.Rate this question:
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- 8.
When you open a new word document you must....
- A.
Put it in no spacing
- B.
Use 11pt. font
- C.
Whine about not knowing what to do
- D.
Have 1 inch margins all around
Correct Answer(s)
A. Put it in no spacing
B. Use 11pt. font
D. Have 1 inch margins all aroundExplanation
When you open a new word document, you must put it in no spacing, use 11pt. font, and have 1 inch margins all around. This ensures that the document is formatted correctly and follows standard formatting guidelines.Rate this question:
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- 9.
You begin a sentence with "I"
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
The statement "You begin a sentence with 'I'" is false. The pronoun "I" is always capitalized and should be used at the beginning of a sentence.Rate this question:
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- 10.
You quad space after...
- A.
Date, Sincerely
- B.
Address
Correct Answer
A. Date, SincerelyExplanation
The given answer suggests that the correct format for the closing of a letter should include the words "Date" and "Sincerely" with a quad space after them. This format is commonly used in formal letter writing, where the date is placed before the sender's name and the closing is followed by a quad space before the sender's address. This helps to maintain a professional and organized appearance in the letter.Rate this question:
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- 11.
Single space within each paragraph.
- A.
True
- B.
False
Correct Answer
A. True -
- 12.
How many spaces between paragraphs?
- A.
4
- B.
3
- C.
1
- D.
2
Correct Answer
D. 2Explanation
The correct answer is 2. This means that there should be two spaces between paragraphs. This is a common formatting practice in writing, where a double space is used to create a visual break between paragraphs, making the text easier to read and understand.Rate this question:
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- 13.
Indent your paragraphs.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
The given correct answer is "False". However, without any context or question provided, it is not possible to generate an explanation for why the answer is false.Rate this question:
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- 14.
Purposes of a memo.
- A.
Reminder
- B.
Ask for information
- C.
Inform
Correct Answer(s)
A. Reminder
B. Ask for information
C. InformExplanation
The purposes of a memo can include sending reminders, asking for information, and informing recipients. Memos are commonly used in a professional setting to communicate important messages or updates to employees or colleagues. They can serve as a reminder for upcoming deadlines or events, request information or clarification on a specific topic, or simply provide important information or updates to keep everyone informed. Memos are concise and to the point, making them an effective communication tool in the workplace.Rate this question:
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- 15.
In a memo you have a closing.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
In a memo, there is no specific closing required. Memos typically do not follow the same formalities as other forms of communication, such as letters or emails. They are often used for internal communication within an organization and are usually concise and to the point. Therefore, the statement that a memo must have a closing is false.Rate this question:
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Current Version
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Mar 22, 2023Quiz Edited by
ProProfs Editorial Team -
Oct 10, 2011Quiz Created by
Trevor430
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