Fundamentals Of Project Management Questions And Answers
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Are you familiar with project management? How much do you know? Then take these "Fundamentals of project management" questions and answers today! Project management utilizes knowledge, skills, tools, and procedures to project activities to meet project requirements. Project management processes come in different groups. These include initiating, organizing, executing, monitoring, controlling, and closing. Project management brings a unique focus that is shaped by the goals. If you want to learn more about project management, this quiz is for you.
- 1.
A project is:
- A.
A group of related projects managed in a coordinated way to obtain the benefits and control not available from managing them individually.
- B.
A temporary endeavor was undertaken to create a unique product, service or result.
- C.
An organizational function performing the ongoing execution of activities that produce the same product or provide a repetitive service.
- D.
A function of operations that focuses on sustaining business that may have a one-time configuration or ongoing processes.
- E.
A seemingly insurmountable challenge that when approached in a systematic way makes it appear doable, if only temporarily.
Correct Answer
B. A temporary endeavor was undertaken to create a unique product, service or result.Explanation
A project is defined as a temporary endeavor undertaken to create a unique product, service, or result. This means that a project has a specific start and end date and is aimed at delivering something that is different or distinct from what already exists. Projects are not ongoing operations or repetitive tasks, but rather they are focused on achieving specific objectives within a defined timeframe. By managing related projects in a coordinated way, organizations can obtain benefits and control that would not be possible if each project was managed individually.Rate this question:
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- 2.
Using a project management methodology for each process area, a project manager needs to know the:
- A.
People, equipment, processes, materials and facilities
- B.
Information systems, and their inputs and outcomes.
- C.
Monitoring and integration points of the systems.
- D.
Initiatives and challenges.
- E.
Inputs, tools, techniques and outputs.
Correct Answer
E. Inputs, tools, techniques and outputs.Explanation
A project manager needs to know the inputs, tools, techniques, and outputs for each process area in order to effectively manage the project. Inputs refer to the resources and information required to carry out the process. Tools and techniques are the methods and approaches used to perform the process. Outputs are the desired results or deliverables of the process. By understanding these aspects, the project manager can ensure that the necessary resources and information are available, use appropriate methods and approaches, and achieve the desired outcomes for each process area.Rate this question:
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- 3.
Project management is:
- A.
The centralized coordinated management of a program to achieve the program’s strategic objectives and benefits.
- B.
The application of information systems to manage in a coordinated way a group of related projects.
- C.
The centralized coordination of operations and programs to achieve the program’s strategic objectives and benefits.
- D.
The application of knowledge, skills, tools and techniques to project activities to meet the project requirements.
Correct Answer
D. The application of knowledge, skills, tools and techniques to project activities to meet the project requirements.Explanation
The correct answer is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. This explanation aligns with the definition of project management, which involves utilizing various resources and strategies to successfully complete a project according to its specific goals and objectives. It emphasizes the importance of applying expertise, utilizing appropriate tools and techniques, and meeting the requirements set forth by the project.Rate this question:
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- 4.
A matrix organization is:
- A.
An organization where each employee has one clear superior, staff are grouped by areas of specialization and managed by a person with expertise in that area.
- B.
An organization structure in which the project manager has full authority to assign priorities, apply resources, and direct the work of persons assigned to the project.
- C.
An organization structure in which the project manager shares responsibility with the functional managers for assigning priorities and for directing the work of persons assigned to the project.
- D.
An organization structure with few or no levels of intervening management between staff and managers.
- E.
An internal look at the external environment, requiring skilled labor to determine reality.
Correct Answer
C. An organization structure in which the project manager shares responsibility with the functional managers for assigning priorities and for directing the work of persons assigned to the project.Explanation
A matrix organization is an organization structure in which the project manager shares responsibility with the functional managers for assigning priorities and for directing the work of persons assigned to the project. This means that both the project manager and functional managers have authority and decision-making power in the organization. This structure allows for a balance between project-specific goals and functional expertise, as both managers collaborate to ensure the successful completion of projects.Rate this question:
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- 5.
The five project management process groups are:
- A.
Initiate, plan, control, execute, close
- B.
Define, design, deploy, evaluate, refine
- C.
Design, measure, analyze, improve, control
- D.
Define, measure, destroy, design, verify
- E.
Initiate, plan, evaluate, execute, close
Correct Answer
A. Initiate, plan, control, execute, closeExplanation
The correct answer is "Initiate, plan, control, execute, close". These five process groups represent the sequential stages of a project's life cycle. The initiate phase involves identifying and defining the project's objectives and stakeholders. The plan phase involves creating a detailed project plan, including tasks, resources, and timelines. The control phase involves monitoring and managing the project's progress and making necessary adjustments. The execute phase involves carrying out the project tasks according to the plan. The close phase involves completing and delivering the project, as well as conducting a final review and documenting lessons learned.Rate this question:
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- 6.
The nine knowledge areas are:
- A.
Scope, initiation, price, risk, communication, IT, procurement, schedule, and quality
- B.
Procurement, integration, scope, cost, quality, time, risk, HR, and communication
- C.
Integration, listerine, time, cost, quality, procurement, risk, HR, communication
- D.
Integration, scope, schedule, budget, quality, IT, training, communication
- E.
Scope, initiation, price, risk, communication, HR, procurement, schedule, and quality
Correct Answer
B. Procurement, integration, scope, cost, quality, time, risk, HR, and communicationExplanation
The correct answer includes all of the nine knowledge areas: procurement, integration, scope, cost, quality, time, risk, HR, and communication. These knowledge areas are essential in project management as they encompass various aspects such as managing project resources, ensuring project objectives are met, controlling project costs, and ensuring effective communication among stakeholders. Having knowledge and expertise in these areas is crucial for successful project execution and completion.Rate this question:
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- 7.
When starting a project it is important to review which documents as apart of the inputs into initiation?
- A.
SLA, SOW, contract and MSA
- B.
USS enterprise environment factors, organization process assets, ADL, charter
- C.
Contract, SOW, enterprise environmental factors, business case, organizational process assets
- D.
Enterprise environmental factors, charter, organizational process assets, business case, project preliminary scope statement
- E.
SLA, SOW, contract, business case and MSA
Correct Answer
C. Contract, SOW, enterprise environmental factors, business case, organizational process assetsExplanation
The correct answer includes the necessary documents and factors that should be reviewed when starting a project. The contract and statement of work (SOW) are important as they outline the legal and contractual agreements for the project. Enterprise environmental factors provide information about the external influences that may impact the project. The business case is essential for understanding the justification and expected benefits of the project. Organizational process assets include the historical information and lessons learned from previous projects, which can provide valuable insights for the current project.Rate this question:
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- 8.
A charter:
- A.
Allows everyone to understand why this project is important, how it fits within the organizational structure and authorizes the work.
- B.
Determines whether there is an acceptable and cost-effective approach that can be found to address the business need.
- C.
Produces a high level definition of the project deliverable requirements, product requirements, boundaries of the project methods of acceptance and high-level scope control.
- D.
Determines the grant of authority or rights, stating that the granter formally recognizes the prerogative of the recipient to exercise the rights specified.
Correct Answer
A. Allows everyone to understand why this project is important, how it fits within the organizational structure and authorizes the work.Explanation
The answer is "Allows everyone to understand why this project is important, how it fits within the organizational structure and authorizes the work." This is because a charter serves as a document that outlines the purpose and significance of a project, clarifies its alignment with the organizational goals and structure, and grants the necessary authority to initiate and carry out the work. It ensures that all stakeholders have a clear understanding of the project's importance and their roles within it.Rate this question:
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- 9.
A stakeholder analysis:
- A.
Produces an understanding of how the project is structured and if there is further milestones needed.
- B.
Determines whether stakeholders feel the project is an acceptable and cost-effective approach to address the business need.
- C.
Determines the grant of authority or rights, stating that the granter formally recognizes the prerogative of the recipient to exercise the rights specified.
- D.
Produces an understanding of how best to manage individuals who have a vested interest in the outcome of the project.
Correct Answer
D. Produces an understanding of how best to manage individuals who have a vested interest in the outcome of the project.Explanation
The correct answer is "Produces an understanding of how best to manage individuals who have a vested interest in the outcome of the project." This explanation aligns with the statement in the question that stakeholder analysis helps in understanding how to manage individuals who are invested in the project's outcome. It implies that by analyzing stakeholders, one can determine their interests, concerns, and influence, which can then be used to develop effective strategies for engaging and managing them throughout the project.Rate this question:
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- 10.
To gain a better understanding of project management best practices, you should review:
- A.
The PMBOK
- B.
The PMI website
- C.
Attend PMI chapter meetings
- D.
None of the above - they would not be helpful.
- E.
A, B and C may all be helpful
Correct Answer
E. A, B and C may all be helpfulExplanation
Reviewing the PMBOK (Project Management Body of Knowledge), the PMI (Project Management Institute) website, and attending PMI chapter meetings can all be helpful in gaining a better understanding of project management best practices. The PMBOK provides a comprehensive guide to project management processes and knowledge areas, while the PMI website offers additional resources, articles, and tools. Attending PMI chapter meetings allows for networking and learning from experienced project managers. Therefore, all three options can contribute to improving project management knowledge and skills.Rate this question:
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- 11.
One of the most important characteristics of an effective project manager is to be able to:
- A.
Communicate clearly and effectively with all stakeholders.
- B.
Be able to understand and do all of the technical work required to complete the project.
- C.
Create quality quality plans.
- D.
Lead dynamic presentations to the customer.
- E.
Only B and D.
Correct Answer
A. Communicate clearly and effectively with all stakeholders.Explanation
An effective project manager needs to be able to communicate clearly and effectively with all stakeholders. This is important because effective communication ensures that everyone involved in the project understands their roles, responsibilities, and expectations. It also helps in building strong relationships with stakeholders, resolving conflicts, and managing expectations. Clear and effective communication is crucial for keeping everyone informed about the project's progress, changes, and any issues that may arise. It also helps in gaining support and buy-in from stakeholders, which is essential for the success of the project.Rate this question:
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- 12.
A project management plan is:
- A.
A formal, approved document that defines how the project will be executed, monitored and controlled.
- B.
The aggregation of the tools and techniques needed to manage a project.
- C.
Contains only the plans for each of the triple constraints and their baselines.
- D.
A document that graphically depicts the project team members and their interrelationships for a specific inter relational diagram to discover root causes.
Correct Answer
A. A formal, approved document that defines how the project will be executed, monitored and controlled.Explanation
A project management plan is a formal, approved document that outlines the execution, monitoring, and control of a project. It provides a comprehensive overview of the project's objectives, scope, deliverables, schedule, budget, resources, risks, and quality management. This plan serves as a roadmap for the project team, stakeholders, and management to understand how the project will be executed and controlled to achieve its desired outcomes. It ensures that everyone involved in the project is on the same page and provides a basis for decision-making and performance tracking throughout the project lifecycle.Rate this question:
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- 13.
A project plan is:
- A.
A formal, approved document that defines how the project will be executed, monitored and controlled.
- B.
The aggregation of the tools and techniques needed to manage a project.
- C.
The plans for each of the triple constraints and their baselines.
- D.
A document that graphically depicts the project team members and their interrelationships for a specific inter relational diagram to discover root causes.
Correct Answer
C. The plans for each of the triple constraints and their baselines.Explanation
A project plan includes the plans for each of the triple constraints (scope, time, and cost) and their baselines. This means that the project plan outlines how the project will be executed, monitored, and controlled in order to meet these constraints. It includes the specific strategies, activities, and resources that will be used to manage the project and ensure its success within the defined scope, timeline, and budget.Rate this question:
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- 14.
The most often neglected and forgotten process group is:
- A.
Integration
- B.
Initiation
- C.
Close out
- D.
HR
- E.
Inputs
Correct Answer
C. Close outExplanation
The close out process group is often neglected and forgotten because it occurs at the end of a project when everyone is ready to move on to the next task or project. This process group involves finalizing all project activities, conducting lessons learned sessions, and ensuring that all project deliverables have been completed and accepted. It is easy for project teams to overlook this process group as they are eager to wrap up the project and move on. However, neglecting the close out process group can lead to unfinished tasks, unresolved issues, and missed opportunities for improvement in future projects.Rate this question:
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- 15.
When creating a WBS, you should use which method:
- A.
Top-down
- B.
Bottom-up
- C.
Either A or B
- D.
None of the above-you shouldn’t be creating a WBS, just use MS Project.
Correct Answer
C. Either A or BExplanation
When creating a Work Breakdown Structure (WBS), you have the flexibility to use either a top-down or bottom-up approach. The top-down method involves starting with the overall project and breaking it down into smaller components, while the bottom-up approach involves identifying individual tasks and then grouping them into larger deliverables. Both methods have their advantages and can be used depending on the project's complexity and the team's preference. Therefore, the correct answer is either A or B.Rate this question:
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- 16.
The most common type of activity relationship is (also the default on MS Project):
- A.
Start-to-Finish
- B.
Finish-to-Finish
- C.
Start-to-Start
- D.
Finish-to Start
- E.
Huh?
Correct Answer
D. Finish-to StartExplanation
Finish-to-Start is the most common type of activity relationship. In this type of relationship, the successor activity cannot start until the predecessor activity has finished. It is the default relationship in MS Project, meaning that when no other relationship type is specified, it is assumed to be Finish-to-Start. This means that tasks are dependent on each other and must be completed before the next one can start.Rate this question:
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- 17.
Relationships that are inherent in the nature of work being done and often involve physical limitations are called:
- A.
Mandatory dependencies
- B.
Soft dependencies
- C.
Discretionary dependencies
- D.
External dependencies
- E.
Co-dependencies
Correct Answer
A. Mandatory dependenciesExplanation
Mandatory dependencies refer to relationships that are necessary and unavoidable in the nature of the work being done. These dependencies often involve physical limitations, meaning that certain tasks or activities must be completed in a specific order or manner due to the inherent requirements of the work. Unlike discretionary dependencies, which are optional and based on personal preference, mandatory dependencies are essential and cannot be ignored or changed.Rate this question:
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- 18.
The activities you should do to manage project risk are:
- A.
Plan your risk plan, then identify, quantify, analyze, develop plans, monitor and control.
- B.
Throw a bunch of money in a risk slush fund and use it as needed, then if it isn’t used, you can throw a fantastic party!
- C.
Some projects don’t have risks, so only make plans when absolutely necessary.
- D.
Monitor risks and when applicable mitigate, transfer, avoid, or accept risks.
Correct Answer
A. Plan your risk plan, then identify, quantify, analyze, develop plans, monitor and control.Explanation
The correct answer is to plan your risk plan, then identify, quantify, analyze, develop plans, monitor, and control. This is the recommended approach for managing project risks. By planning the risk plan, you can establish a framework for identifying and assessing risks. Once risks are identified, they need to be quantified and analyzed to understand their potential impact on the project. Developing plans to mitigate, transfer, avoid, or accept risks is crucial for effective risk management. Finally, monitoring and controlling risks throughout the project ensures that appropriate actions are taken to minimize their impact.Rate this question:
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- 19.
To create excitement, on-board team members and set the expectations of the project, as a project manager you should hold a:
- A.
Tollgate review
- B.
A rave
- C.
Stakeholder drive
- D.
Kickoff party
- E.
Kaizen
Correct Answer
D. Kickoff partyExplanation
A kickoff party is a great way to create excitement and set the expectations of a project. It allows team members to come together, get to know each other, and build camaraderie. It also serves as a platform for the project manager to communicate the goals, objectives, and timeline of the project, ensuring that everyone is on the same page. By celebrating the start of the project with a kickoff party, team members are motivated and energized, which can lead to increased productivity and a positive project outcome.Rate this question:
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- 20.
The cure for scope creep is:
- A.
To clearly identify what work will be completed and what work will not be included and then follow a scope change request process.
- B.
To clearly document the scope of work to be done and then follow the integration change process.
- C.
Use scope frequently and invest in Proctor and Gamble.
- D.
To be sure to communicate with the customer the scope of the project and follow the project plans.
- E.
Take a project management self-defense course.
Correct Answer
A. To clearly identify what work will be completed and what work will not be included and then follow a scope change request process.Explanation
The cure for scope creep is to clearly identify what work will be completed and what work will not be included. This helps to set clear boundaries and expectations for the project. Following a scope change request process ensures that any changes to the project scope are properly assessed, approved, and managed. This helps to prevent scope creep by ensuring that any changes are carefully considered and aligned with the project goals and objectives.Rate this question:
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- 21.
Earned value is:
- A.
The value of work performed expressed in terms of the approved budget assigned to that work for a schedule activity.
- B.
The authorized budget assigned to the scheduled work to be accomplished for a schedule activity.
- C.
The value of work performed to get the maximum benefit with the minimum effort.
- D.
The amount of good will deposited in a stakeholders emotional bank account.
Correct Answer
A. The value of work performed expressed in terms of the approved budget assigned to that work for a schedule activity.Explanation
Earned value is the value of work that has been completed and is expressed in terms of the budget that was assigned to that work. It is a measure of how much value has been earned by completing the scheduled work according to the approved budget. This metric is commonly used in project management to assess the progress and performance of a project.Rate this question:
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- 22.
Which focuses on the centralized management to achieve specific strategic business objectives by identifying, prioritizing, authorizing, managing, and controlling projects, programs, and other related work?
- A.
Program management
- B.
Project management
- C.
Portofolio management
- D.
Division management
- E.
Department management
Correct Answer
C. Portofolio managementExplanation
Portfolio management focuses on the centralized management of projects, programs, and other related work to achieve specific strategic business objectives. It involves identifying, prioritizing, authorizing, managing, and controlling these initiatives to ensure they align with the overall goals and objectives of the organization. Portfolio management involves making decisions about which projects and programs to pursue, allocating resources, monitoring progress, and making adjustments as needed. It helps to ensure that the organization's resources are effectively utilized and that the right projects and programs are selected and executed to achieve the desired outcomes.Rate this question:
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Sep 02, 2024Quiz Edited by
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Feb 12, 2010Quiz Created by
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