Business Letter And Memo Quiz

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| By Coltonjones

Coltonjones

Community Contributor

Quizzes Created: 1 | Total Attempts: 3,778

Questions: 15 | Attempts: 3,778 | Updated: Aug 22, 2023

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This quiz is over business letters, and Memos which we have been doing in class for a while now.

Questions and Answers

1.

On the top of a memo, you ned to have; To, From, Date, and Re.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
The statement is true because when writing a memo, it is important to include the recipient's name (To), the sender's name (From), the date, and a subject line (Re) to provide clear communication and ensure that the memo is properly directed and understood.

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2.

What is the first thing you do in writing a memo.
- A.
  
  Start the writing
- B.
  
  Play fetch with you dog
- C.
  
  Choose the font and no spacing
- D.
  
  Turn off the computer
Correct Answer
C. Choose the font and no spacing

Explanation
In writing a memo, one of the first things to do is to choose the font and adjust the spacing. This step is important as it helps in setting the overall tone and appearance of the memo. Selecting an appropriate font and spacing can enhance readability and professionalism, ensuring that the memo is clear and easy to understand for the recipient. By addressing this aspect early on, it allows for a cohesive and visually appealing memo to be created.

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3.

There are 1 inch margins on a business block letter.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
The statement is true because a business block letter typically follows specific formatting guidelines, which include having 1 inch margins on all sides. This ensures that the letter looks professional and is easy to read. The margins provide space for the recipient to make notes or comments, if needed. Overall, adhering to these formatting standards is important in maintaining a professional appearance in business correspondence.

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1
0
4.

In a business block letter you need...
- A.
  
  11 font
- B.
  
  Times New Roman
- C.
  
  2 spacesafter each period
- D.
  
  All of the above
Correct Answer
D. All of the above

Explanation
The correct answer is "All of the above." In a business block letter, you need to use a font size of 11, Times New Roman font, and include 2 spaces after each period. These formatting guidelines are commonly followed to ensure a professional and standardized appearance in business correspondence.

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1
2
5.

In a business block letter, you indent every paragraph.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
In a business block letter, you do not indent every paragraph. Instead, you leave a blank line between each paragraph to indicate a new paragraph. This format is commonly used in formal business correspondence as it provides a clear and organized structure to the letter. By not indenting paragraphs, it helps to visually separate each paragraph and make the content easier to read and understand.

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1
1
6.

What numbers do you spell out?
- A.
  
  1-10
- B.
  
  1-100
- C.
  
  All numbers
- D.
  
  Numbers less than 20
Correct Answer
A. 1-10

Explanation
The given correct answer is "1-10". This means that you should spell out numbers from one to ten.

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0
1
7.

You begin sentences with I in buisiness block letters?
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
The statement is false because in business block letters, it is not necessary to begin sentences with "I." In business block letters, sentences typically start with a capital letter, regardless of the pronoun used. So, it is not correct to say that sentences must begin with "I" in business block letters.

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1
1
8.

How many paragraphs are in a business block letter?
- A.
  
  1
- B.
  
  25
- C.
  
  45
- D.
  
  3
Correct Answer
D. 3

Explanation
A business block letter typically consists of three paragraphs. The first paragraph is the introduction, which includes the purpose of the letter and any necessary background information. The second paragraph is the main body, where the writer provides detailed information or arguments. The third paragraph is the conclusion, which summarizes the main points and may include a call to action or next steps. Therefore, the correct answer is 3.

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0
1
9.

What is the main reason for a memo?
- A.
  
  To inform
- B.
  
  To ask questions
- C.
  
  Neither of these
- D.
  
  Answers 1 and 2
Correct Answer
D. Answers 1 and 2

Explanation
The main reason for a memo is to inform and ask questions. Memos are commonly used in business settings to communicate important information, updates, or requests to a specific group of people within an organization. They serve as a concise and efficient way to distribute information and gather feedback or clarification. Therefore, both options 1 and 2 are correct as they accurately describe the main purposes of a memo.

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10.

There is a solutio and closing to a mome.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
The given statement "There is a solutio and closing to a mome" is grammatically incorrect and does not make sense. Therefore, the correct answer is False.

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1
0
11.

There are__________ paragraphs in memos.
- A.
  
  Short
- B.
  
  Long
- C.
  
  Any length
- D.
  
  No
Correct Answer
A. Short

Explanation
Memos typically have short paragraphs. This is because memos are meant to be concise and to the point, providing important information quickly and efficiently. Short paragraphs in memos help to break up the content and make it easier to read and understand. Additionally, short paragraphs in memos allow for better organization and clarity of ideas.

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12.

There should be __________ at the bottom of a business block letter.
- A.
  
  Page numbers
- B.
  
  You name
- C.
  
  Enclosures
- D.
  
  The time
Correct Answer
C. Enclosures

Explanation
In a business block letter, it is important to include enclosures at the bottom. Enclosures refer to any additional documents or materials that are being sent along with the letter. This helps the recipient to easily identify and locate the enclosed items. By including enclosures, it ensures that all relevant information is provided and helps to maintain professionalism in business communication.

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13.

There is a colon after each heading in___________?
- A.
  
  A funny joke
- B.
  
  A love note
- C.
  
  A memo
- D.
  
  A business letter
Correct Answer
C. A memo

Explanation
A colon is commonly used after headings in a memo to introduce the content that follows. It helps to separate the heading from the information that follows, providing a clear and organized structure to the memo. In contrast, a funny joke or a love note typically does not require headings, and a business letter may use different punctuation marks, such as a comma or a period, to introduce the content. Therefore, the presence of a colon after each heading suggests that the correct answer is a memo.

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14.

Space twice after each period________.
- A.
  
  All the time
- B.
  
  Most times
- C.
  
  Never
- D.
  
  Every other time
Correct Answer
A. All the time

Explanation
The correct answer is "all the time" because the sentence is asking for how often to space twice after each period. The phrase "all the time" means constantly or without exception, indicating that spacing twice after each period should be done consistently.

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15.

Buisiness letters should have 1 inch magins.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
The statement is true because business letters typically follow a standard format, which includes having 1 inch margins. This margin allows for proper spacing and readability of the content. It also provides a professional appearance to the letter.

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Current Version
Aug 22, 2023

Quiz Edited by
ProProfs Editorial Team
Oct 12, 2011

Quiz Created by
Coltonjones

Business Letter And Memo Quiz

On the top of a memo, you ned to have; To, From, Date, and Re.

What is the first thing you do in writing a memo.

There are 1 inch margins on a business block letter.

In a business block letter you need...

In a business block letter, you indent every paragraph.

What numbers do you spell out?

You begin sentences with I in buisiness block letters?

How many paragraphs are in a business block letter?

What is the main reason for a memo?

There is a solutio and closing to a mome.

There are__________ paragraphs in memos.

There should be __________ at the bottom of a business block letter.

There is a colon after each heading in___________?

Space twice after each period________.

Buisiness letters should have 1 inch magins.