How To Write A Business Letter?

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| By Wolynia

Wolynia

Community Contributor

Quizzes Created: 1 | Total Attempts: 4,686

Questions: 10 | Attempts: 4,686 | Updated: Sep 22, 2023

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Choose the best answer to complete the questions. And check yourself now how to write a business letter!

Questions and Answers

1.

Where do all of the parts of a business letter start?
- A.
  
  The heading and inside address start left justified, but the salutation gets indented.
- B.
  
  The heading and inside address start right justified and the salutation starts left justified.
- C.
  
  All parts of the letter are left justified.
- D.
  
  All parts except the salutation are left justified.
Correct Answer
C. All parts of the letter are left justified.

Explanation
All parts of the letter are left justified means that the heading, inside address, and salutation all start at the left margin. This formatting style is commonly used in business letters to create a clean and professional appearance. By aligning all parts of the letter to the left, it ensures that the content is organized and easy to read.

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3
2.

The heading in a business letter includes...
- A.
  
  The address the letter is being sent to and the date.
- B.
  
  The address of the person sending the letter and the date.
- C.
  
  The addresses of both the recipient and sender and the date.
- D.
  
  None of the above.
Correct Answer
B. The address of the person sending the letter and the date.

Explanation
The heading in a business letter includes the address of the person sending the letter and the date. This is because the heading is used to identify the sender of the letter and provide contact information. The date is also included in the heading to indicate when the letter was written. The address of the recipient is typically included in the body of the letter, not in the heading.

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1
3.

The inside address contains...
- A.
  
  Only the name of the company or person to receive the letter.
- B.
  
  Only the address of the company that receives the letter.
- C.
  
  Both the name of and the address of the company/person receiving the letter.
- D.
  
  None of the above.
Correct Answer
C. Both the name of and the address of the company/person receiving the letter.

Explanation
The inside address contains both the name and the address of the company or person who is intended to receive the letter. This information is included to ensure that the letter is delivered to the correct recipient. By including both the name and address, it provides clear instructions for the postal service or delivery personnel to accurately direct the letter to the intended recipient.

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4.

The punctuation mark that belongs in the salutation of a business letter is a...
- A.
  
  Semi-colon.
- B.
  
  Colon.
- C.
  
  Comma.
- D.
  
  Period.
Correct Answer
B. Colon.

Explanation
In a business letter, the salutation is the greeting at the beginning. It is typically followed by a colon. For example, "Dear Mr. Smith:" The colon is used to introduce the recipient's name or title, indicating that the body of the letter will follow. A semi-colon is not appropriate in this context as it is used to separate two closely related independent clauses. A comma is used in informal salutations, such as "Dear John," but not in a formal business letter. A period is used at the end of a sentence, not in the salutation.

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5.

In the body of a business letter, what goes between each paragraph?
- A.
  
  One space if hand written.
- B.
  
  Two spaces if hand written.
- C.
  
  Two spaces if typed.
- D.
  
  Both A and C.
Correct Answer
D. Both A and C.

Explanation
In the body of a business letter, it is customary to leave a space between each paragraph. This applies to both handwritten and typed letters. The purpose of leaving a space between paragraphs is to improve readability and make it easier for the reader to distinguish between different ideas or sections within the letter. Therefore, both options A (one space if handwritten) and C (two spaces if typed) are correct.

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6.

The closing in a business letter includes...
- A.
  
  The first word capitalized and a comma at the end.
- B.
  
  The first of each word capitalized and a comma at the end.
- C.
  
  The first word is capitalized and a period is at the end.
- D.
  
  None of the above.
Correct Answer
A. The first word capitalized and a comma at the end.

Explanation
The closing in a business letter typically includes the first word capitalized and a comma at the end. This is a standard convention in formal letter writing, where the closing is used to politely and professionally end the letter. The comma acts as a punctuation mark to separate the closing from the rest of the text.

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7.

The Signature section of a business letter includes...
- A.
  
  A written signature first, then a typed or printed one.
- B.
  
  A typed or printed one first, then a written one.
- C.
  
  A typed or printed one first, then a typed one.
- D.
  
  None of the above.
Correct Answer
A. A written signature first, then a typed or printed one.

Explanation
The Signature section of a business letter includes a written signature first, then a typed or printed one. This is the most common practice in business correspondence, where the sender signs their name by hand to add a personal touch and authenticity to the letter. The typed or printed signature is then included for clarity and legibility purposes.

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8.

Write at least two differences that the business letter has from the friendly letter.
9.

How many parts of a business letter are there? Name them.
10.

What is the easiest type of letter to write?
- A.
  
  A friendly letter.
- B.
  
  A business letter.
- C.
  
  Both are equally easy.
Correct Answer(s)
A. A friendly letter.
B. A business letter.
C. Both are equally easy.

Explanation
The question asks about the easiest type of letter to write. The correct answer is "A friendly letter," "A business letter," and "Both are equally easy." This suggests that all types of letters are equally easy to write, whether it is a friendly letter or a business letter.

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Current Version
Sep 22, 2023

Quiz Edited by
ProProfs Editorial Team
Apr 05, 2010

Quiz Created by
Wolynia

How To Write A Business Letter?

Where do all of the parts of a business letter start?

The heading in a business letter includes...

The inside address contains...

The punctuation mark that belongs in the salutation of a business letter is a...

In the body of a business letter, what goes between each paragraph?

The closing in a business letter includes...

The Signature section of a business letter includes...

Write at least two differences that the business letter has from the friendly letter.

How many parts of a business letter are there? Name them.

What is the easiest type of letter to write?