Database Management Programs Quiz
What do you know about database management programs? A database is an organized collection of data, usually stored and retrieved electronically from a computer system. Database systems are more involved; they are often established using formal design and modeling techniques. The database management system interacts with end-users, applications, and the database to capture and analyze the data. This technological quiz is ideal for anyone who is learning about computers.
Questions and Answers
- 1.
Access is a database program.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
Access is indeed a database program developed by Microsoft. It is part of the Microsoft Office suite and is used for creating and managing databases. Access allows users to store, organize, and retrieve large amounts of data efficiently. It provides tools for creating tables, forms, queries, and reports, making it a popular choice for businesses and individuals who need to manage and analyze data.Rate this question:
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- 2.
The Access screen is similar to other Office 2007 applications.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
The Access screen being similar to other Office 2007 applications means that it shares a similar user interface and design with other applications in the Office 2007 suite. This could include features such as the ribbon menu, toolbar, and overall layout.Rate this question:
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- 3.
You can open multiple databases at a time in an Access window.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
In Access, you cannot open multiple databases at the same time in a single window. Each database opens in its own separate window. Therefore, the statement is false.Rate this question:
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- 4.
Objects are organized into categories in the Navigation Pane.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
The statement is true because the Navigation Pane in a software application or interface is designed to help users easily locate and access different objects or elements. By organizing objects into categories within the Navigation Pane, users can quickly find and navigate to the specific items they need. This categorization improves the user experience and efficiency by providing a clear and structured way to access the various objects available in the application.Rate this question:
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- 5.
When you create a new database, the first step is to name the database file.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
When creating a new database, the first step is indeed to name the database file. This is because the file serves as the container for all the data and information that will be stored in the database. By giving the file a name, it becomes easier to identify and manage the database in the future.Rate this question:
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- 6.
You cannot use the Save As command to name and save objects in the database.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
The statement is false because you can use the Save As command to name and save objects in the database. The Save As command allows you to create a copy of an object and save it with a different name or in a different location within the database. This feature is commonly used when you want to create a duplicate of an existing object without modifying the original.Rate this question:
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- 7.
You can create as many tables as you need to store the information for a database.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
This statement is true because in a database, you can create multiple tables to store different types of information. Each table represents a specific entity or concept, and it contains rows and columns to store the data. By creating multiple tables, you can organize and manage the information efficiently, ensuring data integrity and facilitating data retrieval and manipulation. Therefore, the statement is correct.Rate this question:
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- 8.
You can only add fields in Design view.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
In Design view, you can modify existing fields, delete fields, and change the properties of fields, but you cannot add new fields. To add new fields to a database table, you need to switch to Datasheet view or use SQL commands to create the table with the desired fields. Therefore, the statement "You can only add fields in Design view" is false.Rate this question:
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- 9.
Unlike Word and Excel, Access does not have a standard document view.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
Access is a database management system, whereas Word and Excel are primarily used for creating and editing documents or spreadsheets. Access does not have a standard document view because it is designed to work with tables, queries, forms, and reports, which are used to manage and analyze data. Therefore, the statement is true.Rate this question:
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- 10.
Once you have deleted a record, you can use the Undo command to restore it.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
After deleting a record, it is not possible to use the Undo command to restore it. The Undo command is used to reverse the most recent action performed, but once a record is deleted, it is permanently removed from the system and cannot be undone. Therefore, the correct answer is false.Rate this question:
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- 11.
A ____ is an object that stores data in columns and rows.
- A.
Table
- B.
Form
- C.
Report
- D.
Query
Correct Answer
A. TableExplanation
A table is an object that stores data in columns and rows. It is a structured way to organize and store information, where each column represents a specific attribute or field, and each row represents a record or instance of that data. Tables are commonly used in databases and spreadsheets to store and manage large amounts of data efficiently.Rate this question:
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- 12.
A ____ makes it easy for you to view, enter, and edit data in a table.
- A.
Table
- B.
Form
- C.
Report
- D.
Query
Correct Answer
B. FormExplanation
A form is a user-friendly interface that allows users to easily view, enter, and edit data in a table. It provides a structured layout for data entry and allows for efficient data manipulation. Forms are commonly used in database systems to simplify data input and enhance data management capabilities.Rate this question:
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- 13.
In ____ view, the table looks much like a spreadsheet.
- A.
Design
- B.
Datasheet
- C.
Field
- D.
Print
Correct Answer
B. DatasheetExplanation
In the datasheet view, the table appears similar to a spreadsheet. This view allows users to see the data in a tabular format with rows and columns, making it easier to input, edit, and analyze data. The datasheet view is commonly used in database management systems to present data in a familiar and organized manner, resembling the layout of a spreadsheet.Rate this question:
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- 14.
____ is the shortcut for creating a new blank database.
- A.
CTRL+D
- B.
CTRL+N
- C.
CTRL+B
- D.
CTRL+A
Correct Answer
B. CTRL+NExplanation
The shortcut CTRL+N is commonly used in various software applications to create a new file or document. In the context of a database, pressing CTRL+N would initiate the creation of a new blank database. This shortcut allows users to quickly start a new database project without having to navigate through menus or options.Rate this question:
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- 15.
The ____ determines what type of data the field can store, such as text or numbers.
- A.
Record
- B.
Field name
- C.
Data type
- D.
Field properties
Correct Answer
B. Field nameExplanation
The field name does not determine what type of data the field can store. The correct answer is data type. The data type of a field specifies the kind of data that can be stored in that field, such as text, numbers, dates, or Boolean values. The field name is simply a label or identifier for the field, used to refer to it in the database.Rate this question:
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- 16.
____ define the characteristics and behavior of a field, such as the number of characters allowed.
- A.
Data types
- B.
Primary keys
- C.
Entries
- D.
Field Properties
Correct Answer
C. Entries -
- 17.
When you work in ____ view, the changes are saved as they are made.
- A.
Design
- B.
Form
- C.
Datasheet
- D.
Report
Correct Answer
C. DatasheetExplanation
When you work in datasheet view, the changes are saved as they are made. This means that any modifications or updates made to the data in the datasheet view are automatically saved without the need for an explicit save command. This can be convenient and time-saving, as it eliminates the extra step of manually saving changes.Rate this question:
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- 18.
Access stores cut or copied text in the ____.
- A.
Navigation Pane
- B.
Clipboard
- C.
Field
- D.
Entry
Correct Answer
B. ClipboardExplanation
The correct answer is "Clipboard". The Clipboard is a temporary storage area in a computer's memory where cut or copied text is stored. This allows the user to easily paste the text into another location or document. The Clipboard can hold multiple items at once and is accessible across different applications and programs.Rate this question:
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- 19.
____ is the illegal copying or use of programs.
- A.
Intellectual Property
- B.
The Copyright Act
- C.
Shareware
- D.
Software Piracy
Correct Answer
D. Software PiracyExplanation
Software piracy refers to the illegal copying or use of programs. It involves unauthorized reproduction, distribution, or use of software, which violates the intellectual property rights of the software's owner. This can include activities such as downloading or sharing copyrighted software without permission, using cracked or keygen versions of software, or selling counterfeit copies of software. Software piracy not only undermines the rights of software developers and publishers but also has economic and security implications for the industry as a whole.Rate this question:
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- 20.
____ is software that can be accessed for free.
- A.
Software piracy
- B.
Shareware
- C.
The honor system
- D.
Intellectual Property
Correct Answer
B. SharewareExplanation
Shareware is software that can be accessed for free. Unlike software piracy, which involves illegally copying and distributing copyrighted software without permission, shareware is legally distributed for free with the intention that users will try it out and then decide whether to purchase the full version. The honor system refers to a system of trust where users are expected to pay for software that they use, but shareware does not necessarily rely on this system. Intellectual Property, on the other hand, refers to legal rights that protect creations of the mind, including software, but it does not indicate whether the software can be accessed for free or not.Rate this question:
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- 21.
The Next record button is located in the ____.
- A.
Navigation Pane
- B.
Navigation Bar
- C.
Ribbon
- D.
Status Bar
Correct Answer
B. Navigation BarExplanation
The Next record button is located in the Navigation Bar. The Navigation Bar typically appears at the top of a window or page and contains various navigation options for moving through records or pages. It allows users to easily navigate to the next record in a sequence or list, making it convenient for browsing or accessing specific information.Rate this question:
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- 22.
The default data type for a field is ____.
- A.
Number
- B.
Text
- C.
Currency
- D.
Yes/No
Correct Answer
B. TextExplanation
The default data type for a field is text. This means that if a specific data type is not specified for a field, it will automatically be assigned the text data type. Text data type is used to store alphanumeric characters and can include letters, numbers, and special characters.Rate this question:
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- 23.
The Blank Database button is located in the ____.
- A.
Home Tab
- B.
Create Tab
- C.
Navigation Pane
- D.
Getting Stated With Microsoft Access Window
Correct Answer
D. Getting Stated With Microsoft Access WindowExplanation
The Blank Database button is located in the Getting Started With Microsoft Access Window. This is where users can create a new database from scratch without any pre-defined templates or data. The Getting Started With Microsoft Access Window is typically the first window that appears when opening Microsoft Access, providing users with options to create a new database, open an existing one, or access recent databases.Rate this question:
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- 24.
Fields appear as columns, and each column has a ____.
- A.
Datasheet
- B.
Record
- C.
Field name
- D.
Primary key
Correct Answer
C. Field nameExplanation
In a database, fields are represented as columns, and each column is assigned a field name. The field name serves as a label or identifier for the specific data stored within that column. It helps to distinguish and categorize the data within the database, making it easier to retrieve and manipulate. Therefore, the field name is an essential component of a database structure.Rate this question:
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- 25.
The ____ key moves the insertion point to the first field in the current record.
- A.
Home
- B.
End
- C.
Up Arrow
- D.
Down Arrow
Correct Answer
A. HomeExplanation
The Home key moves the insertion point to the first field in the current record. This key is commonly used in text editing to quickly navigate to the beginning of a line or document. In the context of a database or form, pressing the Home key allows the user to easily jump to the start of the current record, making data entry or editing more efficient.Rate this question:
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- 26.
Case 22-1Dana has just been hired to create and maintain a database for a local sports organization. The organization has several different sports with many teams and divisions. She is creating the database in Design view.What setting will allow Dana to change the number of characters allowed in a field?
- A.
Primary key
- B.
Field name
- C.
Field properties
- D.
Data type
Correct Answer
C. Field propertiesExplanation
In Design view, the field properties setting will allow Dana to change the number of characters allowed in a field. Field properties provide options for customizing the characteristics of a field, including the maximum number of characters that can be entered into the field. By adjusting the field properties, Dana can specify the desired length of the field and set limitations on the number of characters that can be entered. This allows for better data management and ensures that the database can effectively store and retrieve the necessary information for the local sports organization.Rate this question:
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- 27.
If Dana doesn’t save the table in Design view and switches to Datasheet view, what will happen?
- A.
She will lose all the data in the table.
- B.
She will be prompted to save the table.
- C.
Nothing. Access saves automatically in Design view.
- D.
The database will be closed and all data will be lost.
Correct Answer
B. She will be prompted to save the table.Explanation
When Dana switches from Design view to Datasheet view without saving the table, she will be prompted to save the table. This is because Access recognizes that there are unsaved changes in the table and prompts the user to save them before proceeding. This ensures that any modifications made in Design view are not lost and can be accessed later.Rate this question:
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- 28.
Case 22-2Jamir works for a distribution company and has taken over responsibility of the customer database. He has several changes to make to it in order to update the information.To remove a table field and all the data for the field, Jamir should delete the ____.
- A.
Column
- B.
Record
- C.
Field name
- D.
Entry
Correct Answer
A. ColumnExplanation
To remove a table field and all the data for the field, Jamir should delete the column. In a database table, a column represents a specific attribute or characteristic of the data being stored. By deleting the column, all the data associated with that field will be removed from the table.Rate this question:
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- 29.
A table is often referred to as a(n) ____________________.
Correct Answer
datasheetExplanation
A table is often referred to as a datasheet because it is a structured arrangement of data in rows and columns, similar to how a datasheet presents information. Tables are commonly used to organize and display data in a clear and concise manner, making it easier to analyze and interpret the information presented.Rate this question:
- 30.
A(n) ____________________ is a collection of related information.
Correct Answer
databaseExplanation
A database is a collection of related information. It is a structured set of data organized and stored in a way that allows for efficient retrieval, manipulation, and management. A database can include tables, queries, forms, reports, and other elements that help in organizing and accessing the information. It is designed to store and manage large amounts of data, making it easier to organize and retrieve specific information when needed.Rate this question:
- 31.
The intersection of a row and a column is called a(n) ____________________, just as in an Excel worksheet.
Correct Answer
cellExplanation
In an Excel worksheet, the intersection of a row and a column is called a "cell". This is where data can be entered and manipulated. Cells are the basic building blocks of a spreadsheet and are used to organize and store information. They can contain numbers, text, formulas, and other types of data. Cells can also be formatted and styled to enhance the visual appearance of the worksheet.Rate this question:
- 32.
When you enter data into a cell, it is called a(n) ____________________.
Correct Answer
entryExplanation
When you enter data into a cell, it is called an "entry".Rate this question:
- 33.
If you make a mistake adding or editing data in a record, you can choose the ____________________ command to reverse your last action.
Correct Answer
UndoExplanation
If you make a mistake adding or editing data in a record, you can choose the "Undo" command to reverse your last action. This command allows you to revert back to the previous state before the mistake was made, effectively undoing any changes that were made. It is a useful feature that helps to correct errors and restore the data to its original form.Rate this question:
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Current Version
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Sep 06, 2024Quiz Edited by
ProProfs Editorial Team -
Dec 02, 2014Quiz Created by
Bmorris_sayre
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