Does Your Office Need To Go Paperless?
This seven question quiz will quickly tell you whether adopting a paperless document management system is right for your office.
- 1.
When your organization receives a time-sensitive document request, you say:
- A.
"It’ll be in the mail first thing tomorrow.”
- B.
"Do you have a fax machine?”
- C.
"Done! Check your email.”
- D.
"I need to find the document first. It’s probably in my filing cabinet.”
Correct Answer
C. "Done! Check your email.”Explanation
Delivering documents outside your organization can be as simple as locating the file in a document management repository and emailing it to the recipient with a single click.Rate this question:
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- 2.
If you stacked all the paper in your office, how tall would it be?
- A.
The height of a small child.
- B.
Taller than the building I work in.
- C.
The banker’s boxes are already stacked pretty high—please don’t ask me to reach anything.
Correct Answer
A. The height of a small child.Explanation
Why use excessive space storing paper when you can conveniently maintain enterprise-wide information in a document management repository?Rate this question:
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- 3.
How much does your organization spend on postage each year?
- A.
A lot—the postal worker knows me by name.
- B.
Enough to fund its own courier service.
- C.
Almost nothing! Email travels faster.
Correct Answer
C. Almost nothing! Email travels faster.Explanation
Save stamps with quick, convenient document routing and emailing!Rate this question:
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- 4.
You need access to a file that was created before you started working at your company. How do you find it?
- A.
I ask someone but still spend all morning browsing the shared drive. It’s good to know those company party photos from 1999 are still readily available!
- B.
I click through three different applications until I find what I’m looking for.
- C.
I perform an intelligent search in our database/folders and end up with four results. I rarely have to ask someone where something is.
Correct Answer
C. I perform an intelligent search in our database/folders and end up with four results. I rarely have to ask someone where something is.Explanation
Securely archiving information in a document management repository ensures that the file you’re looking for is a quick search away.Rate this question:
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- 5.
You need to finalize an urgent contract by collecting a signature from an out of state party. What do you do?
- A.
Mail the contract and pray for a quick turnaround.
- B.
Email the contract and get a digital signature!
- C.
I know a lost cause when I see one. I turn my efforts to finding another contract.
- D.
Email the contract and have the recipient print, sign and mail it back.
Correct Answer
B. Email the contract and get a digital signature!Explanation
When it comes to executing time-sensitive contracts, nothing beats the efficiency and convenience of digital signatures!Rate this question:
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- 6.
My office stores documents ___.
- A.
In file cabinets
- B.
On a shared drive
- C.
On desks and in drawers
- D.
In a document management system
- E.
On my personal computer
- F.
On our desks
- G.
I don’t know
Correct Answer
D. In a document management systemExplanation
With a document management system, you can rest assured knowing your organization’s documents are accessible, secure and maintained in compliance with recordkeeping regulations.Rate this question:
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- 7.
An auditor is paying a special visit to your office. What happens?
- A.
We fumble through our filing cabinets trying to find the information he needs.
- B.
It takes only a few hours to set aside the files he wants to see, because we track what we’ve been doing all this time.
- C.
I go on LinkedIn and update my profile. No way we’re going to get out of this one.
Correct Answer
B. It takes only a few hours to set aside the files he wants to see, because we track what we’ve been doing all this time.Explanation
Document management systems allow you to monitor every user interaction with a document and easily retain records for the period required by law—making audits a breeze.Rate this question:
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Current Version
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Mar 21, 2023Quiz Edited by
ProProfs Editorial Team -
Mar 19, 2015Quiz Created by
LFQuiz
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