A Quiz On The Indented Form Business Letter

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| By Mepeters

Mepeters

Community Contributor

Quizzes Created: 1 | Total Attempts: 234

Questions: 10 | Attempts: 234 | Updated: Aug 29, 2023

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A quiz on the Indented Form Business Letter

Questions and Answers

1.

In the Indented Form Business Letter, YOUR ADDRESS should be at the top with the left edge of the address aligned with the:
- A.
  
  Center of the page.
- B.
  
  Right margin.
- C.
  
  Left margin.
- D.
  
  Bottom.
Correct Answer
A. Center of the page.

Explanation
In the Indented Form Business Letter, YOUR ADDRESS should be at the top with the left edge of the address aligned with the center of the page. This is because the indented form of a business letter follows a specific format where the sender's address is positioned at the top, aligned with the center of the page. This format creates a professional and organized appearance for the letter. Placing the address at the left or right margin would not be appropriate in this format. The bottom is also not the correct alignment for the address in an indented form business letter.

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2.

At the top of your page, the date should line up and have the same alignment as:
- A.
  
  The greeting.
- B.
  
  Your address.
- C.
  
  The inside address
Correct Answer
B. Your address.

Explanation
The correct answer is "your address" because when formatting a page, it is important to maintain consistency in alignment. Since the date is usually aligned with the sender's address, it should also be aligned with "your address" to create a visually balanced and professional appearance. Aligning the date with the greeting or the inside address would create inconsistency and disrupt the overall layout of the page.

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3.

The alignment of the inside address and salutation should be:
- A.
  
  Centered.
- B.
  
  Next to the right margin.
- C.
  
  Flush left.
- D.
  
  Typed in capital letters.
Correct Answer
C. Flush left.

Explanation
The alignment of the inside address and salutation should be flush left. This means that the text should be aligned with the left margin of the page. This is the standard formatting for business letters, where the content is typically aligned to the left side of the page for a clean and professional appearance. Centered alignment would place the text in the middle of the page, next to the right margin would align it to the right side of the page, and typing in capital letters refers to the case of the letters rather than the alignment.

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4.

The salutation of a busines letter is always followed by a what?
- A.
  
  Semi-colon
- B.
  
  Colon
- C.
  
  Period
- D.
  
  Question Mark
Correct Answer
B. Colon

Explanation
In a business letter, the salutation is the greeting that is used to address the recipient. The salutation is always followed by a colon. This is because the colon is used to introduce the main body of the letter and signifies that the salutation has ended. It is a standard formatting convention in business correspondence to use a colon after the salutation to indicate a formal and professional tone.

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5.

In formal letters, one should always avoid what?
- A.
  
  Starting the first sentence of the letter with the word, 'How'.
- B.
  
  Using a red-colored font.
- C.
  
  Paragraphs with more than one or two sentences.
- D.
  
  Abbreviations
Correct Answer
D. Abbreviations

Explanation
In formal letters, it is important to avoid using abbreviations. Abbreviations can make the letter appear informal and unprofessional. It is best to use complete words and phrases to ensure clarity and maintain a formal tone.

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6.

The closing and signature lines alignment should be placed:
- A.
  
  The left edge of text aligned with the center of the page.
- B.
  
  The left edge of text should be aligned with the right margin of the page.
- C.
  
  The right edge of text should be aligned with the left margin of the page.
- D.
  
  The text should be justified and bold.
Correct Answer
A. The left edge of text aligned with the center of the page.

Explanation
The closing and signature lines should be aligned with the center of the page. This ensures a visually balanced and aesthetically pleasing layout. Aligning the left edge of the text with the center creates a symmetrical appearance, making the document look more professional and organized. It also helps to create a clear distinction between the body of the text and the closing and signature lines.

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7.

The Salutation of a business letter is always ________________________________________ unless you know the name of the person to whom you are writing.

Correct Answer
Dear Sir

Explanation
The salutation of a business letter is always "Dear Sir" unless you know the name of the person to whom you are writing. This is because "Dear Sir" is a formal and respectful way to address someone when you don't have their specific name. It is commonly used in business correspondence when addressing someone in a professional setting, especially when the recipient's name is unknown. Using "Dear Sir" shows politeness and professionalism in the letter.

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4
8.

In the Indented Form Business Letter, how far should the paragraphs be indented?
- A.
  
  One-quarter inch
- B.
  
  One-half inch
- C.
  
  One inch
- D.
  
  Two inches
Correct Answer
B. One-half inch

Explanation
In the Indented Form Business Letter, the paragraphs should be indented one-half inch. This indentation is a standard format for business letters and helps to create a professional and organized appearance. It allows for clear separation between paragraphs and makes the letter easier to read. Indenting the paragraphs one-half inch is a common practice in business communication and is widely accepted as the correct formatting for this type of letter.

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9.

How many blank lines should be between the closing and the name of the writer of the letter?
- A.
  
  One
- B.
  
  Two
- C.
  
  Three
- D.
  
  Four
Correct Answer
C. Three

Explanation
The correct answer is three because it is a common practice to leave three blank lines between the closing of a letter and the name of the writer. This allows for enough space to sign the letter and provides a visually balanced layout.

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10.

How many blank lines should there be between paragraphs?
- A.
  
  One
- B.
  
  Two
- C.
  
  Three
- D.
  
  Four
Correct Answer
A. One

Explanation
There should be one blank line between paragraphs in order to create a clear visual separation and improve readability. This helps to indicate the start of a new paragraph and allows readers to easily distinguish between different ideas or sections of text. Having too many or too few blank lines can make the content appear cluttered or confusing.

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Current Version
Aug 29, 2023

Quiz Edited by
ProProfs Editorial Team
May 05, 2010

Quiz Created by
Mepeters

A Quiz On The Indented Form Business Letter

In the Indented Form Business Letter, YOUR ADDRESS should be at the top with the left edge of the address aligned with the:

At the top of your page, the date should line up and have the same alignment as:

The alignment of the inside address and salutation should be:

The salutation of a busines letter is always followed by a what?

In formal letters, one should always avoid what?

The closing and signature lines alignment should be placed:

The Salutation of a business letter is always ________________________________________ unless you know the name of the person to whom you are writing.

In the Indented Form Business Letter, how far should the paragraphs be indented?

How many blank lines should be between the closing and the name of the writer of the letter?

How many blank lines should there be between paragraphs?