SOS Hgs- Kumasi Information And Communications Technology- Test Grade 7
SOS HGS-KUMASI
TRIAL EXERCISE ON FILE MANAGEMENT
Questions and Answers
- 1.
The process of naming, arranging and handling files on the computer is known as
- A.
Filing
- B.
File Management
- C.
File creation
- D.
Editing
Correct Answer
B. File ManagementExplanation
File management refers to the process of naming, arranging, and handling files on a computer. It involves creating, organizing, and maintaining files in a structured manner to ensure easy access, retrieval, and manipulation of data. This includes tasks such as creating new files, renaming existing files, moving files to different folders, deleting files, and managing file permissions. Effective file management is essential for efficient data organization and retrieval, enabling users to locate and work with files quickly and effectively.Rate this question:
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- 2.
What is the name given to the items shown below?
- A.
File
- B.
Folder
- C.
Envelope
- D.
Hard disk
Correct Answer
B. FolderExplanation
The name given to the items shown below is "Folder". A folder is a type of storage container used to organize and store documents or files. It typically consists of a cover with one or more pockets or compartments to hold papers or other materials. Folders are commonly used in offices, schools, and homes to keep important documents organized and easily accessible. They are often made of cardboard or plastic and can be labeled or color-coded for further organization. Folders are essential for maintaining order and preventing the loss or misplacement of important documents.Rate this question:
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- 3.
What do you do to select an icon?
- A.
Left click
- B.
Right click
- C.
Double click
- D.
Scrolled
Correct Answer
A. Left clickExplanation
To select an icon, you typically use a left click. This involves pressing the left button on your mouse once to highlight or choose the desired icon. Left clicking is a common action used to make selections on a computer screen or interface.Rate this question:
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- 4.
What is this image the icon for?
- A.
Microsoft PowerPoint
- B.
Microsoft Excel
- C.
Microsoft Word
- D.
Microsoft Publisher
Correct Answer
C. Microsoft WordExplanation
This image is the icon for Microsoft Word.Rate this question:
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- 5.
Which of the following are effective file management practices?
- A.
Deleting duplicated files
- B.
Putting all your files and folders on the desktop
- C.
Putting files in folders that describe their type
- D.
Using short file names
Correct Answer(s)
A. Deleting duplicated files
C. Putting files in folders that describe their type
D. Using short file namesExplanation
Effective file management practices include deleting duplicated files, putting files in folders that describe their type, and using short file names. Deleting duplicated files helps to free up storage space and avoid confusion. Putting files in folders that describe their type helps to organize and locate files easily. Using short file names makes it easier to read and identify files. These practices contribute to efficient file management and improve productivity.Rate this question:
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- 6.
What is this?
- A.
RAM
- B.
ROM
- C.
CPU
- D.
GUI
Correct Answer
A. RAMExplanation
RAM stands for Random Access Memory, which is a type of computer memory that is used to store data that is being actively used by the computer. It is a volatile memory, meaning that the data stored in RAM is lost when the computer is powered off or restarted. RAM allows the computer to quickly access and retrieve data, which helps in improving the overall performance and speed of the system. It is an essential component in any computer system as it directly affects the multitasking capabilities and efficiency of the system.Rate this question:
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- 7.
What do you do to get a menu when clicking on an icon?
- A.
Left click
- B.
Right click
- C.
Double click
- D.
Scrolled
Correct Answer
B. Right clickExplanation
To get a menu when clicking on an icon, you need to right click. Right clicking on an icon typically brings up a context menu that provides various options and actions related to the icon or the program it represents. This menu allows you to perform specific tasks or access additional features and settings associated with the icon.Rate this question:
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- 8.
What are the two main parts of the processor?
- A.
Control Unit & Arithmetic Logic Unit
- B.
RAM & ROM
- C.
RAM & Cache
- D.
Control Unit & Cache
Correct Answer
A. Control Unit & Arithmetic Logic UnitExplanation
The two main parts of the processor are the Control Unit and the Arithmetic Logic Unit. The Control Unit is responsible for coordinating and controlling the operations of the processor, while the Arithmetic Logic Unit performs mathematical and logical operations such as addition, subtraction, and comparison. These two components work together to execute instructions and process data in a computer system.Rate this question:
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- 9.
What type of icon takes you to another place quickly?
- A.
File
- B.
Folder
- C.
Application
- D.
Shortcut
Correct Answer
D. ShortcutExplanation
A shortcut icon takes you to another place quickly because it is a link or reference to another file, folder, or application. When you click on a shortcut icon, it immediately opens the associated file, folder, or application, saving you time and effort in navigating through the system to find the desired location or program. Shortcuts are commonly used on computer desktops or in file explorers to provide convenient access to frequently used files, folders, or applications.Rate this question:
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- 10.
What type of icon is this?
- A.
File
- B.
Folder
- C.
Application
- D.
Shortcut
Correct Answer
B. FolderExplanation
This icon represents a folder. Folders are used to organize and store files and other folders on a computer or electronic device. They are commonly used in file systems to help users easily locate and manage their files. The folder icon typically consists of a rectangular shape with a tab or opening on the top, resembling a physical folder used for paper documents. This icon is widely recognized and used in various operating systems and software applications to represent a folder.Rate this question:
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- 11.
What type of icon is this?
- A.
File
- B.
Folder
- C.
Application
- D.
Shortcut
Correct Answer
A. FileExplanation
This icon represents a file. It is commonly used to depict a single document or piece of information that can be stored or accessed on a computer or other electronic device. Files can contain various types of data, such as text, images, videos, or audio. The icon typically features a rectangular shape with a folded corner, symbolizing a physical file that is commonly used in traditional paper-based systems.Rate this question:
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- 12.
Why is it important to delete duplicated files on the computer?
- A.
To make the computer fast
- B.
To save disk space
- C.
To locate files easily
- D.
None of the abbove
Correct Answer
B. To save disk spaceExplanation
Deleting duplicated files on the computer is important to save disk space. When there are multiple copies of the same file, it takes up unnecessary storage space that could be used for other purposes. By removing duplicate files, the computer's storage capacity is optimized, allowing for more efficient use of the available disk space. This can also help in organizing files and improving overall system performance.Rate this question:
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- 13.
The type of file that leads to an original file is known as
- A.
Copy file
- B.
Document file
- C.
Shortcut files
- D.
System file
Correct Answer
C. Shortcut filesExplanation
Shortcut files are a type of file that leads to an original file. They act as a link or reference to the original file, allowing users to access it quickly and easily. When a shortcut file is clicked or opened, it directly opens the original file it is associated with. This saves users the hassle of navigating through multiple folders to find the original file. Shortcut files are commonly used to create desktop shortcuts or quick access links to frequently used files or programs.Rate this question:
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- 14.
Choose the reasons why we rename files from the following options
- A.
To save copies of an existing files
- B.
To save changes made to an existing document under a different name
- C.
To save duplicates of an existing file at the same location
- D.
T o free disk space on the computer
Correct Answer(s)
A. To save copies of an existing files
B. To save changes made to an existing document under a different name
C. To save duplicates of an existing file at the same locationExplanation
We rename files to save copies of an existing file, to save changes made to an existing document under a different name, and to save duplicates of an existing file at the same location. Renaming files allows us to create backups or different versions of a file without overwriting the original. It also helps in organizing and managing files more effectively. However, renaming files does not directly free disk space on the computer.Rate this question:
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- 15.
Identify the image below
- A.
Task pane
- B.
Desktop
- C.
Start button
- D.
Icon
Correct Answer
C. Start buttonExplanation
The correct answer is "Start button" because the image shown is a familiar feature found on the Windows operating system. The Start button is typically located in the bottom-left corner of the screen and is used to access various functions and applications on the computer. It is recognizable by its distinct circular shape and the Windows logo displayed on it.Rate this question:
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- 16.
Which of the following cannot be used as part of a file name
- A.
@
- B.
$
- C.
?
- D.
%
Correct Answer
C. ?Explanation
The question asks which symbol cannot be used as part of a file name. The symbols @, $, and % can be used in file names, but the symbol ? cannot be used. In many operating systems, the question mark (?) is reserved as a wildcard character that represents any single character. Therefore, using a question mark in a file name could cause confusion or conflicts with the system's file searching functionality.Rate this question:
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- 17.
The keyboard shortcut for renaming a file is
- A.
CTRL + R
- B.
ALT + R
- C.
F2
- D.
F3
Correct Answer
C. F2Explanation
The correct answer is F2. Pressing F2 on the keyboard allows you to quickly rename a file. This shortcut is commonly used in file management systems to save time and streamline the process of renaming files.Rate this question:
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- 18.
Which folder contains deleted files on the computer
- A.
Control panel
- B.
My computer
- C.
Document
- D.
Recycle bin
Correct Answer
D. Recycle binExplanation
The correct answer is Recycle bin because when files are deleted from the computer, they are not permanently removed. Instead, they are moved to the Recycle bin folder. This folder acts as a temporary storage space for deleted files, allowing users to recover them if needed. The Recycle bin provides a safety net by preventing accidental deletion and giving users the opportunity to restore or permanently delete files as desired.Rate this question:
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- 19.
Select the ones that can be used to delete files on the computer Note: Thick more than one answer
- A.
Select the file and press Delete key
- B.
Right click on the file and select Delete key
- C.
Select the file and press Backspace key
- D.
Drag and drop the file on the recycle bin
Correct Answer(s)
A. Select the file and press Delete key
B. Right click on the file and select Delete key
D. Drag and drop the file on the recycle binExplanation
The correct answers are:
1. Select the file and press Delete key: This is a common method to delete files on a computer. By selecting the file and pressing the Delete key, the file is sent to the Recycle Bin or Trash, from where it can be permanently deleted.
2. Right click on the file and select Delete key: Another way to delete files is by right-clicking on the file and selecting the Delete option from the context menu. This also sends the file to the Recycle Bin or Trash.
3. Drag and drop the file on the recycle bin: Files can be deleted by dragging and dropping them onto the Recycle Bin or Trash icon. This action moves the file to the Recycle Bin or Trash, where it can be permanently deleted.Rate this question:
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- 20.
The utility tools that allows you to delete temporary files and cookies is known as
- A.
Disk defragmentater
- B.
Disk clean up
- C.
Check disk
- D.
System files
Correct Answer
B. Disk clean upExplanation
Disk clean up is the correct answer because it is a utility tool that allows users to delete temporary files and cookies. Temporary files and cookies can accumulate over time and take up valuable disk space, so using the disk clean up tool helps to free up storage and improve overall system performance. This tool is commonly found in operating systems like Windows and is used to remove unnecessary files and optimize disk space usage.Rate this question:
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- 21.
In order for a peripheral to operate correctly, its ________ must be installed.
Correct Answer
device driver, driver, driversExplanation
A peripheral is an external device connected to a computer, such as a printer or a mouse. In order for the peripheral to function properly and communicate with the computer, a software component called a device driver must be installed. The device driver acts as a translator between the peripheral and the operating system, allowing them to exchange information and commands. Therefore, the correct answer is "device driver, driver, drivers."Rate this question:
- 22.
Preparing the disk for use so that the computer's operating software can write information on it is called____
- A.
Cleaning
- B.
Formatting
- C.
Defragmentation
- D.
Writing
Correct Answer
B. FormattingExplanation
Formatting is the process of preparing a disk for use by the computer's operating software so that it can write information on it. This involves creating a file system on the disk, which organizes and manages the data stored on it. Formatting also erases any existing data on the disk, making it a blank slate for new information to be written.Rate this question:
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- 23.
In changing the name of an already created file the process used is termed as________
Correct Answer
RenamingExplanation
When we change the name of an already created file, the process used is called "renaming". Renaming refers to the act of giving a new name to a file while keeping its content and location intact. This can be done by selecting the file, right-clicking on it, choosing the "Rename" option, and then typing in the desired new name for the file. Renaming a file is a common operation performed to organize and manage files effectively.Rate this question:
- 24.
You have created two empty folders JHS 1 and JHS 2. You then placed JHS 1 into JHS 2. What will be the content of your folder JHS 2?
- A.
0 files, 1 folder
- B.
0 files, 0 folder
- C.
1 file, 1 folder
- D.
1 file, 2 folders
Correct Answer
A. 0 files, 1 folderExplanation
When you place the empty folder JHS 1 into the empty folder JHS 2, the content of JHS 2 will be one folder (JHS 1) and no files. Therefore, the correct answer is "0 files, 1 folder."Rate this question:
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- 25.
The default name of every newly created folder is called________
Correct Answer
New folder, New FolderExplanation
When a new folder is created, the default name assigned to it is "New folder" or "New Folder". This is a standard naming convention used by most operating systems to indicate that the folder is newly created and has not been renamed by the user. The slight variation in capitalization ("New folder" vs "New Folder") might be due to the specific operating system or file system being used.Rate this question:
- 26.
What size do folders usually have?
- A.
0 MB
- B.
10 MB
- C.
100 MB
- D.
1000 B
Correct Answer
A. 0 MBExplanation
Folders usually do not have a specific size as they are not actual files that contain data. Instead, folders are used to organize and store files. The size of a folder depends on the size and number of files it contains. Therefore, the answer "0 MB" implies that folders themselves do not have a size.Rate this question:
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- 27.
Which of the following is NOT true about file and folder management?
- A.
Files are stored in folders
- B.
Default folder is always yellow
- C.
File can contain folder
- D.
Folder can contain folder
Correct Answer
C. File can contain folderExplanation
Files cannot contain folders. Files are individual units of data that can contain text, images, or other types of information. On the other hand, folders are used to organize and store files. Folders can contain multiple files and other folders, but files themselves cannot contain folders.Rate this question:
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- 28.
My document is a ____
- A.
Default storage folder on hard disk
- B.
File
- C.
Drive
- D.
Archive
Correct Answer
A. Default storage folder on hard diskExplanation
The correct answer is "default storage folder on hard disk." This suggests that the document being referred to is a folder located on the hard disk of a computer that is used as the default location for storing files.Rate this question:
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- 29.
A computer distinguishes one drive from another by assigning each a drive____
- A.
Score
- B.
Number
- C.
Rank
- D.
Letter
Correct Answer
D. LetterExplanation
A computer distinguishes one drive from another by assigning each a drive letter. This letter acts as a unique identifier for the drive, allowing the computer to differentiate between multiple drives connected to the system. By using letters such as A, B, C, etc., the computer can easily keep track of different drives and their respective data.Rate this question:
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- 30.
To create a new folder, first select the destination drive and /or folder then:
- A.
Right click and select: Create Folder
- B.
Select menu options: Edit > New > Folder
- C.
Select menu options: File > New > Folder
- D.
Select menu options: File > Create > Folder
Correct Answer
B. Select menu options: Edit > New > FolderExplanation
The correct answer is "Select menu options: Edit > New > Folder". This is the correct sequence of menu options to create a new folder. By selecting the "Edit" menu, then choosing "New", and finally selecting "Folder", you can create a new folder in the desired destination drive and/or folder.Rate this question:
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- 31.
Files deleted from the computer hard disk can be restored
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
Files deleted from the computer hard disk can be restored because when a file is deleted, it is not immediately removed from the hard disk. Instead, the file's location on the disk is marked as available for new data to be written over it. Until new data is written in that location, the deleted file can potentially be recovered using specialized software or techniques. However, if new data is written over the deleted file's location, it becomes much more difficult or even impossible to restore the file.Rate this question:
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- 32.
The act of assigning new name to an existing file is termed as____
- A.
Replacement
- B.
Deleting
- C.
Data transfer
- D.
Renaming
Correct Answer
D. RenamingExplanation
Renaming is the correct answer because it refers to the act of assigning a new name to an existing file. This process does not involve deleting or replacing the file, but simply changing its name. It is a common operation performed in file management systems to organize and identify files more effectively.Rate this question:
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- 33.
The following are examples of file management except
- A.
Deleting of unwanted file
- B.
Restoring of important but deleted file
- C.
Data processing
- D.
Renaming of files
Correct Answer
C. Data processingExplanation
Data processing refers to the manipulation and transformation of data to produce meaningful information. It involves activities such as sorting, filtering, analyzing, and summarizing data. File management, on the other hand, is the process of organizing, storing, and controlling access to files. While file management may involve tasks like deleting unwanted files, restoring deleted files, and renaming files, data processing is not directly related to file management. Therefore, data processing is the correct answer as it does not fall under the examples of file management.Rate this question:
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- 34.
Windows organizes information on computers using a____
- A.
Folder
- B.
Directory
- C.
Sub directory
- D.
Disk
Correct Answer
B. DirectoryExplanation
Windows organizes information on computers using a directory. A directory is a hierarchical structure that allows for the organization and storage of files and folders. It acts as a container for files and folders, providing a systematic way to access and manage them. Directories can be nested within each other, creating a hierarchical structure that helps users navigate through the computer's file system. By using directories, users can easily locate and organize their files and folders, making it easier to manage and access information on a Windows computer.Rate this question:
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- 35.
A folder is ____
- A.
Like a file, only smaller
- B.
A file that has been compressed to make it smaller
- C.
Storage area for files and programs
- D.
A storage area for programs only
Correct Answer
C. Storage area for files and programsExplanation
A folder is a storage area for files and programs. It is a location where various files and programs can be organized and stored together. Folders help in keeping related files and programs organized and easily accessible. They provide a hierarchical structure for organizing and managing data on a computer system. Folders can contain multiple files and subfolders, allowing users to organize and categorize their data efficiently.Rate this question:
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- 36.
File is often referred to as a(n)
- A.
Pane
- B.
Wizard
- C.
Document
- D.
Device
Correct Answer
C. DocumentExplanation
A file is often referred to as a document because it typically contains information or data that is stored in a structured format. A document can be a text file, a spreadsheet, a presentation, or any other type of file that holds information. The term "document" is commonly used to describe a file because it implies that the file contains meaningful content that can be accessed and interpreted by a user.Rate this question:
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- 37.
Identify the image below
- A.
Trash can
- B.
Trash bin
- C.
Recycle bin
- D.
Draft
Correct Answer
C. Recycle binExplanation
The image below is identified as a recycle bin. This can be determined by the fact that the image represents a container with the recycling symbol on it, indicating that it is specifically meant for disposing of recyclable materials. The other options, such as trash can and trash bin, typically refer to containers for general waste disposal, while "draft" is unrelated to the image.Rate this question:
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- 38.
Select the first stage in creating of a folder
- A.
Click on New
- B.
Click on folder
- C.
Right click on an empty area on the desktop
- D.
Click on an empty area of the desktop
Correct Answer
C. Right click on an empty area on the desktopExplanation
The first stage in creating a folder is to right click on an empty area on the desktop. This action brings up a context menu where the option to create a new folder is available. By right clicking on an empty area, the user can access the necessary options to create a new folder and proceed with the folder creation process.Rate this question:
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- 39.
The hard disk is usually assigned to drive____
- A.
A
- B.
B
- C.
C
- D.
D
Correct Answer
C. CExplanation
The hard disk is usually assigned to drive C because historically, the letter C has been used to represent the primary hard disk in Windows operating systems. This convention dates back to the early days of personal computers when floppy disk drives were commonly assigned the letters A and B. As hard disks became more prevalent, they were typically assigned the next available letter, which was C. This convention has continued in modern Windows operating systems, although it is possible to change the drive letter assignment if desired.Rate this question:
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- 40.
Which image icon is this
- A.
Pictures
- B.
Downloads
- C.
Videos
- D.
My documents
Correct Answer
D. My documentsExplanation
The correct answer is "My documents" because it is the most relevant option among the given choices. The other options, such as "Pictures," "Downloads," and "Videos," are specific to certain types of files or media. However, "My documents" is a general category that can encompass various file types, making it a suitable choice for an image icon that represents a collection of files.Rate this question:
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Mar 21, 2023Quiz Edited by
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Jun 28, 2020Quiz Created by
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