Microsoft Access Quiz: MCQ Test!
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Microsoft Access is a tool that helps one store and analyzes large amounts of information. This tool forms interface that allows users to enter information in a graphical form and have that information transparently passed to the database. Students are expected to demonstrate their knowledge on the basic use and features of Microsoft Access by taking the test below. All the best!
Questions and Answers
- 1.
A _________ is a computerized filing system that is used to organize and maintain a collection of information for future use.
- A.
Database
- B.
Spreadsheet
- C.
Word processor
- D.
Query
- E.
Report
Correct Answer
A. DatabaseExplanation
A database is a computerized filing system that is used to organize and maintain a collection of information for future use. It allows for efficient storage, retrieval, and manipulation of data, making it an essential tool for managing and organizing large amounts of information. Unlike spreadsheets, word processors, queries, and reports, a database is specifically designed for this purpose, offering features such as data integrity, security, and the ability to handle complex relationships between different sets of data.Rate this question:
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- 2.
Tables are set up to contain columns and rows of information. In a database table, the columns are called __________.
Correct Answer
fields, field, Field, FieldsExplanation
In a database table, the columns are called fields. The term "fields" refers to the individual columns in a table that store specific types of data. These fields are used to organize and categorize information within the table, allowing for efficient storage and retrieval of data. The variations in capitalization (field, Field, Fields) are likely included to account for any potential formatting or spelling differences that may occur in different database systems.Rate this question:
- 3.
In a database table, rows are called __________
Correct Answer
records, record, Records, RecordExplanation
In a database table, each row represents a unique set of data, containing information about a specific entity or object. These rows are commonly referred to as records. The term "records" can be used in both singular and plural form, as "record" is the singular form and "records" is the plural form. It is important to note that the capitalization of the word does not affect its meaning in this context. Therefore, all of the options provided (records, record, Records, Record) can be used to describe the rows in a database table.Rate this question:
- 4.
Forms, queries, and reports are created based on the information in the _________
Correct Answer
table, TableExplanation
Forms, queries, and reports are created based on the information in the table. The table contains the data that is used to populate these forms, queries, and reports. It serves as the foundation for organizing and storing the data in a structured manner. The table provides the necessary structure and fields that are required to create these forms, queries, and reports. Without the table, there would be no data to work with and create these components.Rate this question:
- 5.
In a database form, the blanks in which information is entered are called ________. When the blanks are filled in, the form becomes a _________.
- A.
Fields
- B.
Record
- C.
Query
- D.
Database
- E.
Primary key
Correct Answer(s)
A. Fields
B. RecordExplanation
In a database form, the blanks in which information is entered are called fields. These fields represent specific categories or types of information that need to be filled in. When all the blanks or fields are filled in with the relevant information, the form becomes a record. A record is a complete set of information or data that is entered into the database.Rate this question:
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- 6.
Queries are questions.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
Queries are questions, as they are requests for information or clarification. In various contexts, queries are used to obtain answers or solutions to problems. Thus, the statement "Queries are questions" is true.Rate this question:
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- 7.
In Microsoft Access, a _______ is a collection of data organized in rows and columns.
Correct Answer
Table, tableExplanation
In Microsoft Access, a table is a fundamental object used to store and organize data. It is structured as a grid with rows (records) and columns (fields), similar to a spreadsheet. Each row represents a unique entry, while each column represents a specific attribute or characteristic of that entry. Tables are the building blocks of a database, allowing for efficient data storage, retrieval, and manipulation.Rate this question:
- 8.
A database and a table is the same thing.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
A database and a table are not the same thing. A database is a collection of organized data, while a table is a structure within a database that holds the actual data. A database can contain multiple tables, along with other objects like views, indexes, and stored procedures. Therefore, the statement that a database and a table are the same thing is false.Rate this question:
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- 9.
The _________ _______ is used to identify each record in the table with a number.
Correct Answer
primary keyExplanation
A primary key is a unique identifier for each record in a table. It is used to ensure that each record can be uniquely identified and accessed. By assigning a number to each record, the primary key allows for efficient searching, sorting, and referencing of data within the table. It also helps maintain data integrity and enforce data uniqueness within the table.Rate this question:
- 10.
Database forms are computerized versions of paper forms, such as a patient record, job application or a class registration form.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
Database forms are indeed computerized versions of paper forms. They are designed to collect and organize data in a structured manner, just like paper forms do. By using database forms, information can be easily entered, stored, retrieved, and analyzed, making it more efficient and convenient compared to traditional paper forms. Therefore, the given answer "True" is correct.Rate this question:
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Sep 25, 2024Quiz Edited by
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Jun 22, 2009Quiz Created by
Qmcneal