Are You A True ECM Professional?

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| By Lidiagrundlingh

Lidiagrundlingh

Community Contributor

Quizzes Created: 1 | Total Attempts: 130

Questions: 11 | Attempts: 130 | Updated: Jul 25, 2023

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Answer these 11 questions to check how much you know about Enterprise Content Management.

Questions and Answers

1.

Email Address:
2.

Which standard will ensure interoperability between ECM systems?
- A.
  
  XML
- B.
  
  CMIS
- C.
  
  ISIS
- D.
  
  WfMC
Correct Answer
B. CMIS

Explanation
CMIS (Content Management Interoperability Services) is the standard that ensures interoperability between ECM (Enterprise Content Management) systems. It provides a common set of protocols and interfaces for different ECM systems to communicate and exchange information. By implementing CMIS, organizations can easily integrate and share content across different ECM platforms, regardless of the vendor or technology used. This standard allows for seamless collaboration and interoperability between ECM systems, enabling efficient content management and workflow processes.

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3.

What is the LEAST effective way of getting metadata added to content across an enterprise?
- A.
  
  User applied
- B.
  
  Template applied
- C.
  
  Workflow based
- D.
  
  Analytics driven
Correct Answer
A. User applied

Explanation
User applied metadata refers to when users manually add metadata to content. This is considered the least effective way of getting metadata added to content across an enterprise because it relies on the users' knowledge and diligence to accurately and consistently add the metadata. This method is prone to human error, inconsistency, and can be time-consuming. It also does not ensure that all content will have the necessary metadata, leading to difficulties in organizing and retrieving information.

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4.

Which ISO standard provides a recommended approach for implementing an Electronic Records Management system?
- A.
  
  ISO17025
- B.
  
  ISO15489-1
- C.
  
  ISO15489-2
- D.
  
  ISO32000
Correct Answer
C. ISO15489-2

Explanation
ISO15489-2 is the correct answer because it provides a recommended approach for implementing an Electronic Records Management system. ISO15489-2 specifically focuses on the design, implementation, and management of an electronic records management system, providing guidelines for organizations to ensure the authenticity, reliability, integrity, and usability of their electronic records. This standard helps organizations establish and maintain effective electronic records management practices, ensuring the proper management and preservation of records throughout their lifecycle.

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5.

Which type of taxonomy would be best to improve access to content for users with different perspectives and priorities?
- A.
  
  Tree
- B.
  
  Matrix
- C.
  
  Faceted
- D.
  
  Hierarchical
Correct Answer
C. Faceted

Explanation
A faceted taxonomy would be best to improve access to content for users with different perspectives and priorities. This is because a faceted taxonomy allows for multiple categorizations of content based on different attributes or facets, allowing users to navigate and filter content based on their specific needs and interests. This flexibility and granularity in organizing and accessing content can greatly enhance the user experience and ensure that users with different perspectives and priorities can easily find relevant information.

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6.

What is the best approach to ensure digital preservation of electronic content and records?
- A.
  
  Emulation
- B.
  
  Migration
- C.
  
  Conservation
- D.
  
  Technology preservation
Correct Answer
B. Migration

Explanation
Migration is the best approach to ensure digital preservation of electronic content and records. Migration involves transferring the content from outdated or obsolete technologies to newer and more sustainable formats or platforms. This ensures that the content remains accessible and usable over time, even as technology evolves. Emulation refers to recreating the original environment in which the content was created, which may not always be feasible or practical. Conservation focuses on preserving physical objects and may not be applicable to electronic content. Technology preservation is not a recognized approach for digital preservation.

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7.

Which of these is NOT an ISO standard document format (may require multiple answers)?
- A.
  
  OOXML
- B.
  
  TIFF
- C.
  
  PDF
- D.
  
  Word
Correct Answer
D. Word

Explanation
The given question asks for a format that is NOT an ISO standard document format. While OOXML, TIFF, and PDF are all ISO standard document formats, Word is not. Therefore, Word is the correct answer as it does not meet the criteria of being an ISO standard document format.

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8.

A company is implementing a new case management solution, but has a limited budget for backfile conversion. Which would be the best approach for scanning new and old paper files?
- A.
  
  Complete backfile conversion
- B.
  
  No scanning
- C.
  
  Day-forward scanning
- D.
  
  Day-forward with on-demand scanning
Correct Answer
D. Day-forward with on-demand scanning

Explanation
Day-forward with on-demand scanning would be the best approach for scanning new and old paper files given the limited budget. This approach involves scanning and digitizing new paper files as they are created (day-forward scanning), while also selectively scanning older paper files only when they are needed (on-demand scanning). This allows the company to prioritize the scanning process based on the immediate need and reduce the cost of converting all old paper files at once. This approach ensures a gradual transition to a digital case management solution while optimizing the use of available resources.

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9.

What are the main benefits of Dublin Core?
- A.
  
  Standard for tagging content
- B.
  
  Federated access to content
- C.
  
  Standard content security model
- D.
  
  Improved digital preservation
Correct Answer
A. Standard for tagging content

Explanation
Dublin Core provides a standard for tagging content, which allows for consistent and organized metadata descriptions. This standardization ensures that information about the content is easily understood and interpreted by both humans and machines. By using Dublin Core, it becomes easier to search, discover, and retrieve specific content based on its metadata. Additionally, this standardization promotes interoperability and the sharing of content across different systems and platforms.

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10.

Which is NOT considered a main attribute of Smart Process Apps?
- A.
  
  Imported or embedded awareness data relevant to the business activity
- B.
  
  Document capture, document output, and document management
- C.
  
  Embedded analytical tools designed for the business activity
- D.
  
  A collaboration platform for people to create content needed for the activity
- E.
  
  BPM tools for executing the steps involved in the activity
- F.
  
  Multichannel publishing for anywhere, anytime access
Correct Answer
F. Multichannel publishing for anywhere, anytime access
11.

Which type of taxonomy would minimize the number of clicks required to find content in a large repository?
- A.
  
  Hierarchical
- B.
  
  Tree
- C.
  
  Matrix
- D.
  
  Faceted
Correct Answer
D. Faceted

Explanation
Faceted taxonomy would minimize the number of clicks required to find content in a large repository. This is because faceted taxonomy allows users to narrow down their search by selecting multiple filters or facets simultaneously. Each facet represents a specific attribute or characteristic of the content, such as author, date, or topic. By selecting multiple facets, users can quickly refine their search and find the desired content without navigating through multiple levels of a hierarchical or tree taxonomy.

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Quiz Review Timeline +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

Current Version
Jul 25, 2023

Quiz Edited by
ProProfs Editorial Team
May 05, 2014

Quiz Created by
Lidiagrundlingh

Are You A True Ecm Professional?

Email Address:

Which standard will ensure interoperability between ECM systems?

What is the LEAST effective way of getting metadata added to content across an enterprise?

Which ISO standard provides a recommended approach for implementing an Electronic Records Management system?

Which type of taxonomy would be best to improve access to content for users with different perspectives and priorities?

What is the best approach to ensure digital preservation of electronic content and records?

Which of these is NOT an ISO standard document format (may require multiple answers)?

A company is implementing a new case management solution, but has a limited budget for backfile conversion. Which would be the best approach for scanning new and old paper files?

What are the main benefits of Dublin Core?

Which is NOT considered a main attribute of Smart Process Apps?

Which type of taxonomy would minimize the number of clicks required to find content in a large repository?