Personal Business Letter Writing Skill Quiz
(206).jpg "Personal Business Letter Writing Skill Quiz - Quiz")
There are different formats that one can use to write letters and this is dependent on the contents of the letter and who it is addressed to. When it comes to a business letter the writer is expected to write a short letter that is direct to the point and pertains only matters written in the subject. Can you write good personal business letters? Take up the quiz below and get to find out!
- 1.
When punctuation marks are omitted in opening and closing lines of a letter, the punctuation STYLE is called...
- A.
Formal
- B.
Open
- C.
Mixed
- D.
Closed
Correct Answer
B. OpenExplanation
The term "open" refers to a punctuation style in which punctuation marks are omitted in the opening and closing lines of a letter. This style is often used in informal or friendly letters. In contrast, a "formal" style would include proper punctuation in both the opening and closing lines. The options "mixed" and "closed" do not accurately describe the punctuation style in question.Rate this question:
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- 2.
What type of spacing is used between the letter address and the saluation?
- A.
Single
- B.
Double
- C.
Quadruple
- D.
Triple
Correct Answer
B. DoubleExplanation
Double spacing is used between the letter address and the salutation. This means that there is a blank line between the two sections. Double spacing helps to visually separate the address and the salutation, making the letter more organized and easier to read. It also provides a clear distinction between the sender's information and the recipient's information.Rate this question:
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- 3.
The signature on a letter is handwritten directly above the...
- A.
Postscript
- B.
Enclosure
- C.
Reference notation
- D.
Writer's typed name
Correct Answer
D. Writer's typed nameExplanation
The signature on a letter is typically handwritten directly above the writer's typed name. This is because the typed name serves as a formal identification of the sender, while the handwritten signature adds a personal touch and authenticity to the letter. By placing the signature above the typed name, it ensures that the recipient can easily associate the signature with the sender's name and information.Rate this question:
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- 4.
What type of spacing is used in the body of a letter?
- A.
Quadruple
- B.
Triple
- C.
Double
- D.
Single
Correct Answer
D. SingleExplanation
The correct answer is "Single." In the body of a letter, single spacing is commonly used. This means that there is no extra space between lines of text, and each line is immediately followed by the next line without any additional spacing. Single spacing helps to conserve space and make the letter more concise and readable.Rate this question:
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- 5.
The type of spacing used between the complimentary close and the keyed signature is...
- A.
Single
- B.
Quadruple
- C.
Triple
- D.
Double
Correct Answer
B. QuadrupleExplanation
The correct answer is Quadruple. Quadruple spacing is used between the complimentary close and the keyed signature. This means that there are four lines of space between the closing of the letter and the signature of the sender.Rate this question:
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- 6.
The return address represents _________.
- A.
The person mailing the letter.
- B.
The company it is mailed from.
- C.
The person writing the letter
- D.
The person receiving the letter
Correct Answer
C. The person writing the letterExplanation
The return address represents the person writing the letter. This is the address where the sender wants to receive any correspondence or replies related to the letter. It allows the recipient to easily identify and contact the person who sent the letter.Rate this question:
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- 7.
The address of the writer is called the ___________.
- A.
Inside address
- B.
Mailing address
- C.
Return address
- D.
Letter address
Correct Answer
C. Return addressExplanation
The address of the writer is called the return address because it is the address where the letter is supposed to be returned to in case of any delivery issues or if the recipient is unavailable. It is usually placed on the back of the envelope or at the top of the letterhead.Rate this question:
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- 8.
The spacing after the date should be _____.
- A.
A quadruple space
- B.
A triple space
- C.
A single space
- D.
A double space
Correct Answer
A. A quadruple spaceExplanation
The correct answer is a quadruple space. This means that there should be four spaces after the date. The quadruple space is used to create a clear separation between the date and the following text or information. It helps to improve readability and organization in written documents.Rate this question:
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- 9.
The enclosure notation represents ____.
- A.
The typists name.
- B.
That you have left out a part of the letter and need to mail them another letter.
- C.
None of the above.
- D.
That there is something else besides the letter included in the envelope.
Correct Answer
D. That there is something else besides the letter included in the envelope.Explanation
The enclosure notation represents that there is something else besides the letter included in the envelope. This notation is used to indicate that additional documents or items are included with the letter being sent. It alerts the recipient to check for any additional materials enclosed in the envelope.Rate this question:
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- 10.
An example of a personal business letter is ____.
- A.
A letter from a department manager to all sales managers.
- B.
A letter from you to a prospective employer.
- C.
A letter from you to your best friend.
- D.
A letter from the president of a college to all faculty.
Correct Answer
B. A letter from you to a prospective employer.Explanation
An example of a personal business letter is a letter from you to a prospective employer. This type of letter is typically used for professional purposes, such as applying for a job or expressing interest in a position. It follows a formal structure and tone, includes relevant information about your qualifications and experiences, and is addressed specifically to the recipient. The letter aims to make a professional impression and persuade the employer to consider you as a potential candidate for the job.Rate this question:
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- 11.
When typing a personal business letter that is in block style, the block style means ______?
- A.
All parts of the letter, except the return address are typed at the left margin.
- B.
All parts of the letter should be centered.
- C.
All parts of the letter should be typed at left margin.
- D.
All parts of the letter, except the salutation are typed at the left margin.
Correct Answer
C. All parts of the letter should be typed at left margin.Explanation
In block style, all parts of the letter should be typed at the left margin. This means that the entire letter, including the date, recipient's address, body of the letter, closing, and signature, should be aligned with the left margin. This creates a clean and professional look for the letter.Rate this question:
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- 12.
An example of a salutation is?
- A.
Dear Mr. Smith
- B.
How are you?
- C.
Hello
- D.
Sincerely
Correct Answer
A. Dear Mr. SmithExplanation
The given answer "Dear Mr. Smith" is an example of a salutation because it is a formal greeting used to address someone in a letter or email. Salutations are typically used to show respect and establish a polite tone in written communication. In this case, "Dear" is a common salutation used to address someone with a title, such as Mr. Smith.Rate this question:
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- 13.
The left and right margins of a personal business letter should be set to _____.
- A.
1" margins
- B.
.50" margins
- C.
1.25" margins
- D.
1.50" margins
Correct Answer
A. 1" marginsExplanation
The left and right margins of a personal business letter should be set to 1" in order to maintain a professional and balanced appearance. This margin size allows for sufficient white space on both sides of the page, making the letter easier to read and aesthetically pleasing. It also ensures that the content of the letter is not crowded or cut off at the edges.Rate this question:
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- 14.
How many BLANK LINES do we leave for a signature in a personal business letter?
- A.
1
- B.
2
- C.
3
- D.
4
Correct Answer
C. 3Explanation
In a personal business letter, it is customary to leave three blank lines for a signature. This allows enough space for the sender to sign their name and any additional information, such as their job title or contact details. Leaving three blank lines ensures that the signature appears separate from the body of the letter, making it clear and professional.Rate this question:
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- 15.
The part of the letter that follows the date is _____.
- A.
Letter address
- B.
Return address
- C.
Salutation
- D.
Complimentary close
Correct Answer
A. Letter addressExplanation
The part of the letter that follows the date is the letter address. This is the section where the sender's address is written, including their name, street address, city, state, and postal code. The letter address is typically placed on the top right-hand side of the letter, and it is important to include it so that the recipient knows who the letter is coming from and can easily reply or contact the sender if needed.Rate this question:
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- 16.
The farewell or goodbye part of a letter is the...
- A.
Salutation
- B.
Complimentary Close
- C.
Body
- D.
Reference Initials
Correct Answer
B. Complimentary CloseExplanation
The complimentary close is the farewell or goodbye part of a letter. It is the closing phrase or statement that is used to end the letter in a polite and friendly manner. It is typically placed before the writer's signature and includes phrases such as "Sincerely," "Best regards," or "Yours faithfully." The complimentary close serves to convey the writer's final thoughts and well-wishes to the recipient.Rate this question:
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- 17.
The first part of the personal business letter is the ___.
- A.
Greeting
- B.
Date
- C.
Return Address
- D.
Letter Address
Correct Answer
C. Return AddressExplanation
The correct answer is "Return Address". In a personal business letter, the return address is the first part that is typically placed at the top of the letter. It includes the sender's name, address, and contact information. This is important for the recipient to know who the letter is from and to easily reply or contact the sender if needed. The return address helps in ensuring that the letter reaches the intended recipient and allows for efficient communication.Rate this question:
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- 18.
The spacing after typing the salutation of a letter is...
- A.
SS
- B.
DS
- C.
TS
- D.
QS
Correct Answer
B. DSExplanation
The correct answer is DS, which stands for double spacing. When typing the salutation of a letter, it is customary to leave a blank line after the salutation before continuing with the body of the letter. This double spacing helps to visually separate the salutation from the rest of the letter and makes it easier to read.Rate this question:
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- 19.
The return address consists of a line for ______________________, and a line for the _________________, followed by the date.
Correct Answer
street address, city, state and zip codeExplanation
The return address consists of a line for the street address, city, state, and zip code, and a line for the city, state, and zip code, followed by the date.Rate this question:
- 20.
Paragraphs of the body of the letter are keyed...
- A.
Double spaced with a triple space between each paragraph.
- B.
Double spaced with a double space between each paragraph.
- C.
Single spaced with a triple space between paragraphs.
- D.
Single spaced with a double space between each paragraph.
Correct Answer
D. Single spaced with a double space between each paragraph.Explanation
The correct answer is single spaced with a double space between each paragraph. This means that each line of the letter is single spaced, but there is a double space between each paragraph. This formatting style is commonly used in formal letters to create a clear separation between paragraphs and make the letter easier to read.Rate this question:
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- 21.
When keying a paragraph press enter only at the end of the paragraph.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
When keying a paragraph, it is correct to press enter only at the end of the paragraph. This is because pressing enter at the end of a paragraph creates a new line and starts a new paragraph. If enter is pressed in the middle of a paragraph, it will create an unnecessary line break and disrupt the flow of the text. Therefore, it is important to press enter only at the end of a paragraph to maintain proper formatting and readability.Rate this question:
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Current Version
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Mar 21, 2023Quiz Edited by
ProProfs Editorial Team -
Jan 13, 2009Quiz Created by
Swilson1346
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