Records Management- Test Your Knowledge

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| By Nicolfe

Nicolfe

Community Contributor

Quizzes Created: 1 | Total Attempts: 5,048

Questions: 5 | Attempts: 5,048 | Updated: Mar 22, 2023

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Records Management- Test Your Knowledge - Quiz

Test what you know about Records Management using this quiz!

Questions and Answers

1.

How long should you keep your records?
- A.
  
  7 years
- B.
  
  Forever
- C.
  
  Until I no longer need them
- D.
  
  When my filing cabinet is full
- E.
  
  It depends on what type of record it is and whether I created it
Correct Answer
E. It depends on what type of record it is and whether I created it

Explanation
The length of time you should keep your records depends on the type of record and whether you created it. Certain records, such as tax documents, should be kept for a specific number of years as required by law. Other records, such as personal financial statements, may need to be kept indefinitely for reference or legal reasons. Ultimately, the decision on how long to keep records should be based on their importance and relevance to your personal or professional life.

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7
0
2.

Who is responsible for managing County records?
- A.
  
  The Records Management Team
- B.
  
  All County staff
- C.
  
  My Department’s Director
- D.
  
  The Department of Technology Services
Correct Answer
B. All County staff

Explanation
All County staff is responsible for managing County records. This means that every employee within the County has a role in ensuring that records are properly managed and maintained. This responsibility extends to all departments and levels within the organization. By involving all staff members, the County can ensure that records are accurately created, stored, and disposed of in accordance with applicable laws and regulations. This approach promotes accountability and transparency in record-keeping practices throughout the organization.

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3
0
3.

An active record is:
- A.
  
  A record that is used on a regular basis
- B.
  
  A record that has just been created
- C.
  
  A record that has been consulted recently
Correct Answer
A. A record that is used on a regular basis

Explanation
An active record refers to a record that is regularly utilized or accessed. This implies that it is not a record that has just been created or consulted recently, but rather one that is actively used in ongoing operations or processes.

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3
0
4.

The County has sole responsibility for deciding which records can be kept or disposed.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
The explanation for the correct answer being False is that the County does not have sole responsibility for deciding which records can be kept or disposed. In most cases, there are laws and regulations that dictate how long certain records must be kept before they can be disposed of. Additionally, there may be other entities or agencies involved in the decision-making process, such as state or federal authorities. Therefore, the County does not have complete autonomy in this matter.

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5
0
5.

Records can be stored in many different formats.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
Records can indeed be stored in many different formats. This is because different systems and applications may have their own preferred formats for storing and organizing data. Some common formats include text files, spreadsheets, databases, and XML files. Each format has its own advantages and disadvantages, and the choice of format often depends on the specific requirements and constraints of the system or application. Therefore, the statement "Records can be stored in many different formats" is true.

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8
0

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Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

Current Version
Mar 22, 2023

Quiz Edited by
ProProfs Editorial Team
May 31, 2012

Quiz Created by
Nicolfe

Records Management- Test Your Knowledge

How long should you keep your records?

Who is responsible for managing County records?

An active record is:

The County has sole responsibility for deciding which records can be kept or disposed.

Records can be stored in many different formats.