SOX Section 404 : Compliance Trivia Test! Quiz

If a requestor's manager is out of office or unresponsive, they can still request approval according to the chain of command. This means that they can reach out to their manager's superior or another manager in the department to seek approval for the access request. By following the chain of command, the requestor ensures that the request is properly reviewed and approved by the appropriate authority, even if their immediate manager is unavailable.

The correct answer is that the objective is to ensure there is a documented audit trail on what a manager consciously approved. The level of access needs to be explicitly stated in the ticket before managerial approval is considered valid. This ensures that there is a clear record of what the manager approved and prevents any misunderstandings or unauthorized access.

As a YSM provisioning account administrator, you are responsible for obtaining the employee's name, userid, role, business justification, manager approval, and secondary approval if required. These details are necessary to ensure proper provisioning of the account and to maintain accountability within the organization. The manager approval and secondary approval are required to ensure that the account creation or modification aligns with the company's policies and procedures. Additionally, the business justification helps to justify the need for the account and ensure that it is necessary for the employee's role and responsibilities.

The given statement states that all GSD techs will assist in obtaining information and manager approval for account provisioning. This includes checking manager approvals, secondary approvals if required, and provisioning access. The answer "True" indicates that the statement is correct and all GSD techs will indeed help with these tasks.

The Manager Approvals must contain the Full Name, Userid, One ticket per Application, Roles, and Business Justification. This means that when a manager approves a request, they need to provide their full name and user ID for identification purposes. Additionally, they should only approve one ticket per application to ensure that each request is properly reviewed. The manager also needs to specify the roles involved in the request and provide a business justification for their approval.

If an access request comes in with only an application name and without the role names, it is necessary to ask the person requesting access if there is someone else who has the same access they need. This is done in order to compare access and determine if the requested access is already available to someone else. Alternatively, the manager can be asked to provide the roles if they are not known. Therefore, the statement "True" is correct as it accurately describes the process that should be followed in such a situation.

GSD handles account re-authorization every quarter. This means that every three months, GSD reviews and reauthorizes the accounts to ensure they are still valid and authorized. This regular process helps maintain security and control over the accounts, ensuring that only authorized individuals have access to them. Quarterly re-authorization also allows for any necessary updates or changes to be made to the accounts as needed.

After trying to establish contact attempts every 24 hours from the create day, we keep a ticket open for 3 days. This means that if contact cannot be established within 3 days, the ticket will be closed.

The correct answer is "Requests must specify the Application and Role name, Business Justification, Manager Approval and Additional Approval may be required: Some roles require secondary approval in addition to Manager Approval." This answer is correct because it includes all the necessary requirements for user access requests in creating a safe, secure, and auditable internal controls environment. It specifies the Application and Role name, which helps in identifying the specific access being requested. It also requires a Business Justification, which ensures that there is a valid reason for the access request. Manager Approval is necessary to ensure that the request is authorized by a responsible party. Additionally, it mentions that Additional Approval may be required, indicating that some roles may require secondary approval in addition to Manager Approval.

The correct answer explains that it is a felony to knowingly destroy or create documents to impede, obstruct, or influence any existing or contemplated federal investigation. The maximum penalties for willful and knowing violations of this section are up to $5 million in fines and up to 20 years of imprisonment. This answer provides a clear and concise explanation of the penalties for a SOX 404 violation, outlining the severity of the consequences for such actions.

We make three contact attempts before closing out a ticket for no approval response. This means that we try to reach out to the person three times to get their approval, and if they don't respond after three attempts, we consider the ticket closed.

Joe (Yasumoto), Sherry, and Kawamura arrive at the GSD with bundled and pre-approved access requests. The question asks which two countries these individuals come from. The answer is Japan and Taiwan, as these are the two countries mentioned in the list of individuals. Korea is not mentioned, so it is not one of the countries from which they arrive.

The statement "All YSM Accounts are SOX Compliant" is false because it implies that every single YSM account is compliant with the Sarbanes-Oxley Act (SOX), which is highly unlikely. SOX compliance is a complex process that involves various requirements and controls, and it is not guaranteed that every YSM account meets all of these requirements. Therefore, it is incorrect to claim that all YSM accounts are SOX compliant.

As an account administrator, you are responsible for establishing access controls, which involves setting up and managing permissions and restrictions to ensure that only authorized individuals have access to sensitive information or resources. Additionally, you are also responsible for documenting application processes to provide clear instructions and guidelines for users. Lastly, you are in charge of managing various operational tasks such as conducting user access audits, handling new user access requests, and ensuring quality assurance measures are in place to maintain the security and efficiency of the account.

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As a YSM provisioning account administrator, your role involves establishing access control, which means you are responsible for managing and granting appropriate access to the system for users. Additionally, you are also responsible for documenting application processes, which involves creating detailed documentation on how to use the application effectively. Training on application usage is not mentioned as a specific role for a YSM provisioning account administrator in the given options.

We make two contact attempts for approval before reaching out to the requester informing them that their access request has not yet been approved. This suggests that we have a process in place to ensure that we have made sufficient efforts to obtain approval before notifying the requester.

The correct answer is that bulk requests must contain one ticket per backyard reporting manager. If there are multiple employees reporting to different managers, requesters are required to organize and group them by reporting manager per ticket. Failure to break down this process individually can result in a delay in the access request.