An Agenda For A Meeting

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Questions: 8 | Attempts: 946 | Updated: Mar 21, 2023

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Helping you understand an agenda for a meeting

Questions and Answers

1.

An agenda for a meeting is a document given to all attendees before the meeting that lists, in order, the matters to be discussed.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
An agenda for a meeting is a document that is distributed to all participants before the meeting begins. It outlines the topics or matters that will be discussed during the meeting and is usually arranged in a specific order. This allows attendees to come prepared and have an understanding of what will be covered, ensuring that the meeting stays organized and focused. Therefore, the statement "An agenda for a meeting is a document given to all attendees before the meeting that lists, in order, the matters to be discussed" is true.

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2.

What is an agenda most like?
- A.
  
  A report on events
- B.
  
  A research on something
- C.
  
  A map with milestones
- D.
  
  Repair manual
Correct Answer
C. A map with milestones

Explanation
An agenda is most like a map with milestones because both provide a structured outline or plan for a series of events or tasks. Just as a map shows the route and key points of a journey, an agenda outlines the sequence of events or topics to be covered in a meeting or event. Both help to guide and organize the progression of activities, ensuring that important points are addressed and goals are achieved.

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3.

Which of the following is NOT a purpose of an agenda?
- A.
  
  Advice of a planned meeting
- B.
  
  Communicates the results of a decision
- C.
  
  Ensures that a meeting is run efficiently
- D.
  
  Communicates important information about the meeting
Correct Answer
B. Communicates the results of a decision

Explanation
An agenda is a document that outlines the topics to be discussed and the order in which they will be addressed during a meeting. It helps to keep the meeting focused and ensures that all necessary information is covered. While an agenda may mention decisions that need to be made during the meeting, it is not its purpose to communicate the results of those decisions. The agenda's main focus is on organizing and structuring the meeting, rather than disseminating the outcomes of decisions made during the meeting.

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4.

The meeting facilitator, usually the chairperson with an administrative officer is usually responsible for preparing an agenda.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
The meeting facilitator, often the chairperson, along with an administrative officer, is typically responsible for preparing an agenda. This means that they are in charge of creating a list of topics to be discussed during the meeting and organizing them in a logical order. By doing so, they ensure that the meeting stays on track and that all necessary topics are covered. Therefore, the statement is true.

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5.

Which of the following is NOT included in an agenda?
- A.
  
  Expected outcomes
- B.
  
  Location and date
- C.
  
  Start time of meeting
- D.
  
  Topics to be discussed
Correct Answer
A. Expected outcomes

Explanation
An agenda is a list of items to be discussed or addressed during a meeting. It typically includes the start time of the meeting, the location and date, and the topics to be discussed. However, expected outcomes are not typically included in an agenda. Expected outcomes are the goals or objectives that are anticipated to be achieved as a result of the meeting or discussion. While they may be discussed during the meeting, they are not typically listed on the agenda itself.

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6.

Which of the following is NOT a benefit of an agenda?
- A.
  
  Helps the facilitator get the decisions they want
- B.
  
  Acts as a guide for discussion
- C.
  
  Ensures that attendees do not speak out of turn, or for too long
- D.
  
  Provides a checklist to ensure that all topics are discussed
Correct Answer
A. Helps the facilitator get the decisions they want

Explanation
An agenda helps to guide the discussion and ensure that all topics are discussed. It also acts as a checklist to make sure nothing is missed. Additionally, it helps to ensure that attendees do not speak out of turn or for too long, maintaining order and efficiency. However, it does not have the purpose of helping the facilitator get the decisions they want.

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7.

Which of the following is most likely to happen without an agenda?
- A.
  
  Meeting may be disorganised and time-wasting
- B.
  
  Attendees talk too long on topics
- C.
  
  May be personal attacks and hostility
- D.
  
  The meeting achieves its aims in a short period of time
Correct Answer(s)
A. Meeting may be disorganised and time-wasting
B. Attendees talk too long on topics
C. May be personal attacks and hostility

Explanation
Without an agenda, a meeting is likely to be disorganised and time-wasting because there is no clear structure or plan for discussion. Attendees may talk too long on topics because there are no time limits or priorities set. Additionally, without an agenda, there may be personal attacks and hostility as there is no guidance on respectful communication. However, it is unlikely that the meeting will achieve its aims in a short period of time without an agenda as there is no direction or focus for the discussion.

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8.

Which of the following terms is least likely to be associated with an agenda for a meeting?
- A.
  
  Action items
- B.
  
  Customer service
- C.
  
  Chairperson
- D.
  
  Attendee
- E.
  
  Minutes
Correct Answer
B. Customer service

Explanation
An agenda for a meeting typically focuses on the topics, tasks, and goals that need to be addressed and accomplished during the meeting. Customer service, on the other hand, is a term associated with providing assistance and support to customers. While it is important for organizations, it is not directly related to the agenda of a meeting. The other terms listed - action items, chairperson, attendee, and minutes - are all commonly associated with a meeting agenda as they refer to the tasks, roles, and documentation involved in a meeting.

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Current Version
Mar 21, 2023

Quiz Edited by
ProProfs Editorial Team
Feb 02, 2013

Quiz Created by
Nowmaster

An Agenda For A Meeting

An agenda for a meeting is a document given to all attendees before the meeting that lists, in order, the matters to be discussed.

What is an agenda most like?

Which of the following is NOT a purpose of an agenda?

The meeting facilitator, usually the chairperson with an administrative officer is usually responsible for preparing an agenda.

Which of the following is NOT included in an agenda?

Which of the following is NOT a benefit of an agenda?

Which of the following is most likely to happen without an agenda?

Which of the following terms is least likely to be associated with an agenda for a meeting?