Introduction To Project Management Module 2

According to the British Councils Toolkit, at the heart of all good project management are the five Cs:

• A.

  1. Community 2. Common sense 3. Coordination 4. Creativity 5. Communication

• B.

  1. Clarity 2. Collaboration 3. Coordination 4. Creativity 5. Communication

• C.

  1. Critique 2. Common sense 3. Coordination 4. Creativity 5. Communication

• D.

  1. Clarity 2. Common sense 3. Coordination 4. Creativity 5. Communication

Project management involves a range of skills. What skill is missing? • Leadership • Decision-making • Ability to understand technical discussion (but not detailed technical knowledge!) • Team-building and management • ________________________________ • Ability to thrive under pressure • Negotiation • Flexibility and adaptability

• A.

  Problem solving

• B.

  Imagination

• C.

  Stress management

• D.

  Responsibility

According to the Youth Service America Toolkit, what comes before preparing, planning and acting?

• A.

  Investigating the background

• B.

  Reflecting on project steps

• C.

  Demonstrating project outcomes

• D.

  Celebrating results

The project ________ is vital to develop a clear and coordinated picture for the project at the outset. It will answer these questions: • What is the project vision? • What are the key objectives for the project? • What are the key drivers – e.g. conservation, learning, people, income? • Who are the target beneficiaries? • What is the budget? • Are there any programme constraints? • What will the project deliver? • How will the project be delivered? • What wider resources will be available for the project?

The purpose of this technique is to identify where the stakeholders sit in terms of level of interest and power/ influence within a project.

• A.

  True

• B.

  False

After analysing the risks, the project needs to determine the appropriate response to them. What are the 4 possible actions?

• A.

  Avoid ( refrain from carrying out the activity that will result in the risk occurring)

• B.

  Prevent (to do the best to prevent any possible risk)

• C.

  Reduce/Mitigate ( take action to reduce the impact of the risk, should it occur, or to reduce the likelihood of it occurring)

• D.

  Transfer ( pass all or part of the risk to another person or organisation)

• E.

  Accept ( understand and accept the consequences of the risk)

According to British Council Toolkit, project management draws on 10 areas. What is missing? 1. Integration – how do all the activities fit with each other? 2. Scope – how should we manage the brief that the project has committed to delivering? 3. Time – when do the project activities need to take place and how do they depend on each other? 4. Cost – how much will the project elements cost and how will the budget be developed, agreed upon and monitored? 5. _______________________________________________ 6. Procurement – how will the different elements of the project be procured to ensure best quality and value for money? 7. Human resources – how will we manage the project team and the wider cross-departmental relationships that are required? 8. Communication – how can we ensure effective communication about the project, both internally and externally? 9. Risk – how will we identify, analyse, monitor and respond effectively to project risks? 10. Stakeholders – how will we manage our internal and external relationships to ensure that they contribute positively to the project?

• A.

  Innovation - what are the new concepts your project is addressing?

• B.

  Quality – how will we ensure that deliverables meet the quality standards?

• C.

  Sustainability - how will the project continue after the finances are spent?

According to the British Councils Toolkit, what is at the core of any successful project management? 

• A.

  Clarity of Vision

• B.

  Communication

• C.

  Coordination

• D.

  Creativity

What do these refer to?  • Poor definition of the project brief • Specifications poorly researched or defined • Lack of appropriate skills and experience • Users not placed at the heart of project focus and decision-making • Insufficient engagement by senior management • Lack of positive communication and engagement with stakeholders • Unrealistic timescales • Unrealistic budget • Poor risk identification and management • Lack of change management control

• A.

  Factors that are common to unsuccessful projects.

• B.

  Considerations that will help to ensure project success.

• C.

  Stages of project management.

What is the purpose of these actions?   Collecting feedback from stakeholders. Internal evaluation.  One-to-one discussions. Review of documentation. Review of project methodologies. 

• A.

  Interacting with project stakeholders in order to identify their degree of satisfaction.

• B.

  Evaluating the project steps and their implementation.

• C.

  Ways to reflect on project management. 

• D.

  Collecting lessons learned at the end of the project in order to build on best practices and find out what can be improved.