Mpws 2012 Knowledge Check
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Managing Projects with Suppliers Knowledge Check Quiz
- 1.
When managing a project with a supplier, who is responsible for the supplier's work?
- A.
The supplier's sales manager
- B.
The supplier's project manager
- C.
The P&G project manager
- D.
The application manager working with the supplier
Correct Answer
C. The P&G project managerExplanation
While all the parties listed are certainly responsible for successful delivery, YOU (the P&G project manager) are the ultimate owner.Rate this question:
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- 2.
A decision matrix is prepared before you issue bid documents to the supplier.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
See Slide 72 - the basis for your decision needs to be developed prior to issuing bid documents. It ensures balanced scoring of the vendor's bids and avoids delays in award caused by stakeholders trying to change the basis of the evaluation.Rate this question:
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- 3.
What is the most cost effective contract form for P&G?
- A.
Time and Material
- B.
Firm Fixed Price
- C.
Cost Re-imbursable
Correct Answer
B. Firm Fixed PriceExplanation
See Slides 53 - Fixed Price offers the lowest potential for cost overruns. The PM still needs to effectively manage stakeholders to ensure that approved change orders balance CAS and cost variance.Rate this question:
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- 4.
For a HP project, you need to write and O&R document first to describe requirements.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
False, as of July 2012 HP uses the same SOW processes as other vendors.Rate this question:
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- 5.
Best Total Value .....
- A.
Does not apply to suppliers
- B.
Is the basis for why we do business with any supplier
- C.
Is illegal in some countries
Correct Answer
B. Is the basis for why we do business with any supplierExplanation
See Slide 28 - ask the participants what are the other four principles - Honest, Ethical and Fair Dealings, Externally Linked Solutions, Collaboration and Competition, Supplier Incumbency.Rate this question:
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- 6.
Which of the following are valid means of assessing supplier performance
- A.
Schedule slippage, CPI, SPI, defects, milestone completion
- B.
Critical issue escalation, risk response, PQR's
- C.
BMI
Correct Answer(s)
A. Schedule slippage, CPI, SPI, defects, milestone completion
B. Critical issue escalation, risk response, PQR'sExplanation
See Slide 100. BMI is an acronym for Body Mass Index. We don't assess supplier performance by weight.Rate this question:
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- 7.
Always behave according to your contract.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
See Slide 37 Supplier Governance.Rate this question:
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- 8.
Tick the correct statements.
- A.
You should involve purchasing before starting a RFP
- B.
Sign a CDA before sharing sensitive information
- C.
Agree on commercial strategy before contacting the supplier(s)
- D.
Suppliers will do anything to get our business
Correct Answer(s)
A. You should involve purchasing before starting a RFP
B. Sign a CDA before sharing sensitive information
C. Agree on commercial strategy before contacting the supplier(s)Explanation
See Slides 42-43.Rate this question:
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- 9.
Sourcing strategies
- A.
Do not take account of current contracts
- B.
Always favor existing suppliers
- C.
Use PPL/Purchases to help
- D.
Are optional
Correct Answer
C. Use PPL/Purchases to helpExplanation
See Slide 48. Emphasize who can best perform the work.Rate this question:
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- 10.
Contracts based on Fixed Time or Fixed Story points is the preferred option for this type of project
- A.
Implementation of an existing global solution
- B.
Major new architecture development
- C.
Infrastructure deployment
- D.
Work will be executed as a series of sprints
Correct Answer
D. Work will be executed as a series of sprintsExplanation
See Slides 55 & 56.Rate this question:
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- 11.
The Master Services Agreement (MSA) with a supplier covers
- A.
Data Privacy and Security
- B.
Liabilities
- C.
Indemnification
- D.
Intellectual Property rights and ownership
Correct Answer(s)
A. Data Privacy and Security
B. Liabilities
C. Indemnification
D. Intellectual Property rights and ownershipExplanation
See Slide 65 - encourage participants to review MSA's with current suppliers.Rate this question:
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- 12.
Which of these statements is not true
- A.
Only Purchasing can authorize use of P&G name
- B.
You need to create one team across suppliers
- C.
Response time on RFP's is shorter than RFI's
- D.
PPL is involved throughout an HP project
Correct Answer
C. Response time on RFP's is shorter than RFI'sExplanation
See Slide 51 The opposite is true RFI's require less response time but add to the total elapse time for sourcing suppliers - you still have to go through vendor selection, either by RFP, vendor negotiation, or alliance process.Rate this question:
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- 13.
A supplier project should have the following attributes:
- A.
A project procurement plan exists
- B.
Change Management is defined and agreed to
- C.
Agreed supplier roles and responsibilities are documented
- D.
Supplier relationship is managed according to the principles of expectations management and trust
Correct Answer(s)
A. A project procurement plan exists
B. Change Management is defined and agreed to
C. Agreed supplier roles and responsibilities are documented
D. Supplier relationship is managed according to the principles of expectations management and trustExplanation
See Slides 134 & 135Rate this question:
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- 14.
Project closure follows a sequence of product evaluation and acceptance, payment completion and process improvement learnings.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
See Slides 124-126Rate this question:
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- 15.
Always separate technical review and commercial review of a suppliers response.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
Explain that PM should do technical review before commercial review.Rate this question:
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- 16.
Which are the four "P's"?
- A.
Proactive
- B.
Persistent
- C.
Personable
- D.
Pragmatic
- E.
Professional
Correct Answer(s)
A. Proactive
C. Personable
D. Pragmatic
E. ProfessionalExplanation
See Slide 118Rate this question:
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- 17.
What statement is correct?
- A.
Responsibility is shared by both the supplier and the buyer
- B.
Procurement planning only required on large and mega projects
- C.
P&G not responsible for supplier IP
- D.
Create one plan per supplier
Correct Answer
A. Responsibility is shared by both the supplier and the buyerExplanation
The correct statement is that responsibility is shared by both the supplier and the buyer. This means that both parties have a role to play in ensuring that the procurement process is successful. The supplier is responsible for delivering the goods or services as agreed upon, while the buyer is responsible for providing clear specifications and requirements, as well as making timely payments. This shared responsibility helps to ensure that both parties are accountable and that the procurement process is fair and transparent.Rate this question:
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- 18.
As a PM, when you first join a project in progress, always...
- A.
Read all the contract documents
- B.
Read most of the contract documents
- C.
Read some of the contract documents
Correct Answer
A. Read all the contract documentsExplanation
Be sure to review documents such as the MSA, as this provides overall governance to your work.Rate this question:
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- 19.
A project payment schedule can span multiple fiscal years
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
This is in fact common. Be aware that payments scheduled within a particular Fiscal Year, must be GR'd or accrued during that FY.Rate this question:
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- 20.
Select the resources available to help you set your procurement strategy:
- A.
Your IT Architect
- B.
Other Project Managers
- C.
Purchasing
- D.
Vendor contacts you've worked with before
- E.
Your leadership
Correct Answer(s)
A. Your IT Architect
B. Other Project Managers
C. Purchasing
D. Vendor contacts you've worked with before
E. Your leadershipExplanation
All of the above. Of course, you have to be careful about the conversation you have with supplier contacts here - but gathering general information is OK to do.Rate this question:
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- 21.
All supplier projects require a RFP:
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
An RFP is used only when you have multiple suppliers that could do the work, and you need to use a competitive process to make the best selection for P&G.Rate this question:
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- 22.
You've noticed that the supplier is reporting the project is on track, but informal discussions with some technical resources on the project indicate some deliverables are actually slipping. What is the best course of action:
- A.
Contact your immediate manager
- B.
Call your corresponding vendor project manager to understand the situation better
- C.
Escalate to your purchases contact
- D.
Talk to your technical P&G friend to see what they think
Correct Answer
B. Call your corresponding vendor project manager to understand the situation betterExplanation
The best course of action in this situation is to call the corresponding vendor project manager to understand the situation better. By directly contacting the vendor project manager, you can gather more information about the reported project status and the slipping deliverables. This will help you to get a clearer picture of the situation and take appropriate actions accordingly. Contacting your immediate manager or escalating to your purchases contact may not provide the necessary insights, while talking to a technical P&G friend may not be as reliable or relevant in this context.Rate this question:
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- 23.
Rough Order of Magnitude is an estimate, not a:
- A.
Commitment
- B.
Rule of thumb
- C.
Guess
- D.
Plan
Correct Answer
A. CommitmentExplanation
The term "Rough Order of Magnitude" refers to a rough estimation or approximation of a value or quantity. It is not a commitment because it is not a definitive or precise figure. It is also not a rule of thumb, which is a general guideline or principle. Additionally, it is not a guess because it is based on some level of analysis or knowledge. Lastly, it is not a plan as it does not outline specific actions or steps.Rate this question:
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- 24.
Its important to provide suppliers an informal way to give you feedback
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
It is important to provide suppliers with an informal way to give feedback because it allows for open communication and the opportunity for suppliers to share their thoughts, concerns, and suggestions. This can help improve the supplier relationship and overall business operations. An informal feedback channel can also encourage suppliers to be more honest and transparent, as they may feel more comfortable sharing their opinions in a less formal setting. This feedback can be valuable in identifying areas for improvement and addressing any issues or challenges that may arise.Rate this question:
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- 25.
Intellectual Property is:
- A.
Always owned by P&G
- B.
Always owned by the supplier
- C.
Should be covered by clauses in the MSA to define ownership
- D.
Is not something you should worry about
Correct Answer
C. Should be covered by clauses in the MSA to define ownershipExplanation
Intellectual Property refers to creations of the mind, such as inventions, designs, and artistic works, that can be legally owned and protected. It is not always owned by P&G or the supplier, as it depends on the specific agreements and contracts in place. Therefore, it is important to have clauses in the Master Service Agreement (MSA) that clearly define the ownership of Intellectual Property to avoid any disputes or confusion.Rate this question:
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Current Version
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May 05, 2023Quiz Edited by
ProProfs Editorial Team -
May 09, 2012Quiz Created by
Pmcompetency
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