Coreworx Quiz For Managing Supplier Tech Docs

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| By Ria Madonna

Ria Madonna, Document Control

Ria is a Document Control Specialist with 11 years at Fluor Corporation and 7 years at Luzon Electronics Technology, Inc., led significant projects, oversaw document management, and excelled in supervisory roles.

Quizzes Created: 2 | Total Attempts: 582

Questions: 15 | Attempts: 158 | Updated: Jul 6, 2023

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Coreworx Quiz For Managing Supplier Tech Docs - Quiz

This is for PDDM only

Questions and Answers

1.

For Coreworx 6.7.1 to capture the Outbound Transmittals to Supplier in the Administration archive, additional information needs to be recorded in ProCode
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
To capture the Outbound Transmittals to Supplier in the Administration archive, additional information needs to be recorded in ProCode. This suggests that Coreworx 6.7.1 requires ProCode to have additional information in order to properly record and capture the Outbound Transmittals to Supplier in the Administration archive. Therefore, the statement "True" is correct.

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2.

When the IBTXML is run and verified by the system, the files will automatically be deleted from the folder and a copy of the transmittal moved to the History folder located in this same supplier Inbound folder.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
When the IBTXML is run and verified by the system, the files will automatically be deleted from the folder and a copy of the transmittal moved to the History folder located in the same supplier Inbound folder. This means that the system has a process in place to automatically delete the files and move a copy of the transmittal to a separate folder for historical purposes.

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3.

WESCO prepares the IBTXML. The supplier posts the IBTXML and all the documents in a ZIP file into where folder in Coreworx?
- A.
  
  Supplier and SubContractor Area \ Supplier \ Inbound TXML from Supplier
- B.
  
  Project Name \ Inbound TXML Engrdocs
- C.
  
  Supplier and SubContractor Area \ WESCO \ Inbound TXML from Supplier
- D.
  
  Project Name \ Client File Exchange Area
Correct Answer
C. Supplier and SubContractor Area \ WESCO \ Inbound TXML from Supplier

Explanation
The correct answer is "Supplier and SubContractor Area \ WESCO \ Inbound TXML from Supplier" because it specifies the exact location where the supplier should post the IBTXML and all the documents in a ZIP file. This folder structure ensures that the files are organized and easily accessible for the relevant parties involved in the project.

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4.

Any rejected document will still be loaded into the database with the status REJECTED and profile will not be modified.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
Any rejected document will not be loaded into the database and no attributes on the profile will be modified.

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5.

The processing of an accepted transmittal will automatically start the Supplier SQCK Workflow.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
When a transmittal is accepted, it triggers the start of the Supplier SQCK Workflow automatically. This means that the system will initiate the workflow process without any manual intervention. Therefore, the statement is true.

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6.

If there is no Distribution Matrix, where can we add recipients for reviewer, approver and information only?
- A.
  
  Activity List
- B.
  
  Work Items Inbox
- C.
  
  Workflow Assignment Review
- D.
  
  Document Cart
Correct Answer
C. Workflow Assignment Review

Explanation
In the absence of a Distribution Matrix, recipients for the reviewer, approver, and information-only can be added in the Workflow Assignment Review. This allows for assigning specific individuals to these roles and ensuring that they receive the necessary notifications and tasks related to the workflow process.

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7.

Zip files to be uploaded by the supplier should contain?
- A.
  
  IBTS excel file
- B.
  
  IBTS pdf file
- C.
  
  Pdf files and/or native files
- D.
  
  Option4
Correct Answer(s)
A. IBTS excel file
C. Pdf files and/or native files

Explanation
The correct answer is IBTS excel file, pdf files and/or native files. When suppliers upload zip files, they should include the IBTS excel file, which contains important information. Additionally, they should include pdf files and/or native files, which may contain supporting documents or other relevant information. This ensures that all necessary files are included and can be accessed by the recipient.

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8.

PDDM may chose to fix the spreadsheet so that the documents are accepted if the problem is minor and then run the IBTXML. This should be decided by the lead on the project. Rejection comments would be seen in the Document Control Comments field.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
The explanation for the given correct answer is that PDDM (Prescribed Document Distribution Method) has the option to fix the spreadsheet if the problem is minor and then proceed to run the IBTXML (Integrated Building Testing and Commissioning XML). The decision to fix the spreadsheet and accept the documents should be made by the project lead. Any rejection comments would be visible in the Document Control Comments field. Therefore, the statement is true.

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9.

Where can we find Work Items?
- A.
  
  Client File Exchange Area
- B.
  
  Engineering and Supplier Folder
- C.
  
  Project Node of the Navigation Tree
- D.
  
  Option 4
Correct Answer
C. Project Node of the Navigation Tree

Explanation
Work items can be found in the Project Node of the Navigation Tree. The Navigation Tree is a hierarchical structure that organizes and displays the different components and elements of a project. The Project Node is where all the project-related information and resources are located, including work items. This is the central location where users can access and manage their work items, such as tasks, issues, and documents, making it a convenient and easily accessible location for tracking and collaborating on project work.

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10.

PDDM RUNS INBOUND TRANSMITTAL (IBTXML) if there is no Lightning Bolt what seems to be the problem?
- A.
  
  No "IBTS" in the filename of excel file
- B.
  
  Files are not in ascending order
- C.
  
  No excel file uploaded
- D.
  
  Option4
Correct Answer(s)
A. No "IBTS" in the filename of excel file
C. No excel file uploaded

Explanation
The correct answer is that there is no "IBTS" in the filename of the excel file and no excel file uploaded. This suggests that the problem is related to the absence of the required file or the incorrect naming convention of the file.

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11.

Reviewers and Information Only could have multiple recipients/name
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
The statement "Reviewers and Information Only could have multiple recipients/name" is true. This means that when sending a review or information, it is possible to have multiple recipients or names associated with it. This allows for the information to be shared with multiple individuals or entities simultaneously.

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12.

Approver could have multiple recipients/name
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
there can only be one Approver

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13.

Once the RE has finished the Consolidation of comments and the statusing of the documents, PDDM will receive the Export to PDF activity in their ________ as well as an email notification.
- A.
  
  Lotus Email
- B.
  
  Work Item Inbox
- C.
  
  Activity List
- D.
  
  Project Node
Correct Answer
B. Work Item Inbox

Explanation
After the RE completes the consolidation of comments and the statusing of the documents, the PDDM will receive the Export to PDF activity in their Work Item Inbox. This means that the PDDM will have a task or notification in their Work Item Inbox, which is a feature or section within a software or system where users can find and manage their assigned tasks or notifications. Additionally, they will also receive an email notification to inform them about the activity.

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14.

PDDM PREPARES/SENDS THE NOTIFICATION WORKFLOW TO THE PROJECT TEAM From the document cart window, choose Supplier SQCK Distribution
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
From the document cart window, choose Supplier Doc Distribution

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15.

PDDM Complete OBTS Return to Supplier Transmittal From the document cart window, select Outbound from the drop list
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
The given statement is true because it states that from the document cart window, one should select "Outbound" from the drop list. Therefore, it implies that in order to complete the OBTS (Outbound Transmittal System) return to supplier process in PDDM (Procurement Desktop Defense), one needs to choose the "Outbound" option from the drop list in the document cart window.

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Current Version
Jul 06, 2023

Quiz Edited by
ProProfs Editorial Team
Jul 05, 2015

Quiz Created by
Ria Madonna

Coreworx Quiz For Managing Supplier Tech Docs

For Coreworx 6.7.1 to capture the Outbound Transmittals to Supplier in the Administration archive, additional information needs to be recorded in ProCode

When the IBTXML is run and verified by the system, the files will automatically be deleted from the folder and a copy of the transmittal moved to the History folder located in this same supplier Inbound folder.

WESCO prepares the IBTXML. The supplier posts the IBTXML and all the documents in a ZIP file into where folder in Coreworx?

Any rejected document will still be loaded into the database with the status REJECTED and profile will not be modified.

The processing of an accepted transmittal will automatically start the Supplier SQCK Workflow.

If there is no Distribution Matrix, where can we add recipients for reviewer, approver and information only?

Zip files to be uploaded by the supplier should contain?

PDDM may chose to fix the spreadsheet so that the documents are accepted if the problem is minor and then run the IBTXML. This should be decided by the lead on the project. Rejection comments would be seen in the Document Control Comments field.

Where can we find Work Items?

PDDM RUNS INBOUND TRANSMITTAL (IBTXML) if there is no Lightning Bolt what seems to be the problem?

Reviewers and Information Only could have multiple recipients/name

Approver could have multiple recipients/name

Once the RE has finished the Consolidation of comments and the statusing of the documents, PDDM will receive the Export to PDF activity in their ________ as well as an email notification.

PDDM PREPARES/SENDS THE NOTIFICATION WORKFLOW TO THE PROJECT TEAM From the document cart window, choose Supplier SQCK Distribution

PDDM Complete OBTS Return to Supplier Transmittal From the document cart window, select Outbound from the drop list