Midterm In IT 118 (Presentation Skills)

The correct answer is Notes Master. In PowerPoint, the Notes Master is used to control how a printout of your notes looks. This allows you to customize the layout, formatting, and design of your notes pages. By accessing the Notes Master, you can make changes to the header, footer, background, font styles, and other elements that will be applied to all notes pages in your presentation. This feature is helpful when you want to create professional-looking handouts or reference materials for your audience.

The statement is true because the three master views in PowerPoint (Slide Master, Handout Master, and Notes Master) allow users to establish the overall design and structure for each slide layout, as well as customize the appearance of notes pages and printed handouts. These master views provide a consistent and efficient way to make changes to the entire presentation or specific elements across multiple slides.

The Master Slides consist of a set of slides called Layout Masters. Layout Masters are pre-designed slide layouts that determine the overall look and feel of the presentation. They include placeholders for text, images, and other content, as well as formatting options such as fonts, colors, and backgrounds. By using Layout Masters, users can easily apply consistent formatting and design elements to multiple slides, saving time and ensuring a cohesive presentation.

Zoom is designed to take advantage of every little bit of space, allowing users to maximize the space to work on their presentation and see them more clearly. This suggests that Zoom is a tool or feature that enables users to enlarge or focus on specific elements, ensuring optimal utilization of space and enhancing visibility for improved presentation and productivity.

The Master Slides in PowerPoint include a slide called the Slide Master. The Slide Master is a template that contains the overall design and layout for the presentation. It allows users to make global changes to the presentation, such as modifying the background, font styles, and placeholders. By making changes to the Slide Master, these modifications are applied to all slides in the presentation, ensuring consistency and saving time. Therefore, the statement "The Master Slides also include a slide called the Slide Master" is true.

The Handout Master controls the look and layout of the printed handouts when you print the slides of your presentation. It allows you to customize the number of slides per page, add headers and footers, and adjust the overall design of the handouts. By using the Handout Master, you can ensure that the printed handouts align with the style and branding of your presentation.

The Notes Master is a feature in presentation software that allows users to customize the appearance of their presentation notes when printed. This includes options such as font style, size, and layout. By selecting the True option, it indicates that the statement is correct and the Notes Master does indeed control the printout of presentation notes.

Reading view is a feature in presentation software that allows users to view the slide show in a full-screen mode, without the distractions of the design elements. It provides a quick and convenient way to preview the slides and make any necessary changes in the design mode. By using the reading view, users can easily switch between the slide show and the design mode, saving time and improving efficiency in creating and editing presentations.

The options in PowerPoint are grouped on tabs in the PowerPoint Options dialog box, and then further grouped into categories. These options allow users to change settings that control the behavior of certain features in PowerPoint. They also provide the ability to optimize less noticeable settings such as the default save location.

Recording a slide show allows you to add narration to each slide, and it also automatically sets up the presentation to advance to the next slide at the end of each slide's narration. This means that when you play the recorded slide show, you don't have to manually click to advance to the next slide, as it will progress automatically.

When you apply more than one theme within a single presentation, PowerPoint creates a set of Master Slides for each theme. This means that each theme will have its own set of master slides, which include the layout and formatting for the slides in that theme. This allows you to easily switch between themes and maintain consistency in the design of your presentation.

Handouts are printouts of the slides in a presentation that can be distributed to the audience. They are printed in Backstage view, which is a feature in presentation software that allows users to manage the printing and publishing options. Handouts are useful for providing additional information or references to the audience, and can help them follow along with the presentation or take notes.

The Handout Master view is a feature in a presentation software that allows users to customize the layout and content of handouts that will be printed or distributed to the audience. It determines what is printed on the handouts, such as the number of slides per page, headers, footers, and any additional information that needs to be included. By accessing the Handout Master view, users can make changes to the handout layout and design, ensuring that the printed handouts align with their presentation goals and requirements.

Adding graphic elements such as photographs, clip art, and shapes to slides can enhance the attractiveness and effectiveness of a presentation. Visual elements can help to engage the audience, make information more memorable, and convey complex ideas more effectively. By incorporating relevant and visually appealing graphics, the presenter can create a visually appealing and impactful presentation that holds the audience's attention and effectively communicates the intended message.

Handouts are printouts of the slides in your presentation, which are printed in Backstage view. Handouts are commonly used to provide a physical copy of the slides to the audience, allowing them to take notes and follow along with the presentation. By printing handouts, presenters can enhance the overall experience for their audience and provide them with a tangible reference to refer back to after the presentation.

A presentation handout is a useful tool for audience members as it allows them to follow along with the presentation and take notes for future reference. It provides a written summary of the main points and key information, helping to reinforce the message and enhance understanding. By having a handout, audience members can engage more actively in the presentation and have a tangible resource to refer back to later. Therefore, the statement that a presentation handout helps audience members follow along and take notes for future reference is true.

Preserve is the correct answer because it means to maintain or keep something in its original state or condition. In the context of the question, it suggests that there is a type of option that allows the user's slide to be kept or prevented from being automatically removed. This implies that the option preserves or retains the user's slide without any automatic removal.

AutoCorrect is a feature that detects possible spelling errors in a document or text input. It automatically corrects misspelled words by suggesting the correct spelling or replacing them with the correct word. This feature is commonly found in word processing software, email clients, and messaging applications. AutoCorrect helps users maintain accurate and error-free writing by catching and fixing spelling mistakes in real-time.

AutoFormat is a feature that automatically adjusts the formatting of a document or text to match the surrounding formatting. This means that when using AutoFormat, the formatting of the text will be consistent with the formatting of the rest of the document. This feature can be particularly useful when working on a large document or when copying and pasting text from different sources, as it saves time and ensures a uniform appearance throughout the document.

ScreenTips are a feature that provides pop-up descriptions of command buttons on the ribbon when the mouse pointer is positioned over them. This feature can be enabled or disabled according to the user's preference.

The Language tab allows you to choose the language used for the ribbon, tabs, ScreenTips, and Help. This means that you can customize the language settings of the software to your preferred language, making it easier for you to navigate and understand the interface.

Ordering refers to the process of controlling the arrangement or sequence in which objects appear in front of one another. It involves determining the relative position or hierarchy of objects to ensure that certain objects are displayed in front of others. This can be achieved through various techniques such as layering, depth sorting, or using a specific order parameter. By managing the ordering of objects, designers and developers can create visually appealing and organized layouts in various contexts, such as graphic design, user interfaces, or 3D rendering.

Grouping allows you to save time by applying changes to multiple objects. When you group objects, they become a single entity, and any changes made to one object within the group will be applied to all objects in the group. This eliminates the need to individually modify each object, saving time and effort. Therefore, the statement is true.

AutoRecovery is a feature in PowerPoint that automatically saves the presentation at regular intervals. This ensures that if PowerPoint unexpectedly closes, the user's work can be recovered. AutoRecovery is designed to prevent data loss and provide a safety net for users in case of any unforeseen interruptions or accidents while working on a presentation.

The slide show pop-up toolbar allows you to perform various tasks during a slide show presentation. It provides options such as cut, copy, and paste, which allow you to manipulate content on the slides. Additionally, it offers display options that allow you to customize how the presentation is shown to the audience.

The Trust Center is a place where users can access and read the Microsoft privacy statements and learn about security. It provides information about how Microsoft handles and protects user data, ensuring transparency and trust. Users can find detailed information about privacy practices, data collection, and security measures implemented by Microsoft in the Trust Center.

Add-ins are small chunks of programming that enhance the functionality of PowerPoint. They can be installed and integrated into PowerPoint to provide additional features and tools that are not available by default. These add-ins can range from simple utilities to complex applications, and they can help users create more dynamic and interactive presentations. By extending the capabilities of PowerPoint, add-ins allow users to customize their presentations and improve their overall productivity.

The given correct answer is "Mini Toolbar". The mini toolbar is a floating, contextual formatting toolbar that appears when you right-click an object to use the submenu. It contains the most commonly used formatting commands for the object that you select.

The spell-checker in Microsoft Office automatically and continually checks the spelling in PowerPoint as you type. It identifies possible misspellings by underlining them with a red, wavy line.

AutoCorrect has a feature called AutoFormat which automatically formats text as you type, correcting common spelling and grammar errors, and applying formatting options such as capitalization and bullet points. This feature helps in improving the overall appearance and consistency of the document, saving time and effort in manual formatting.

The Quick Access Toolbar is a feature in PowerPoint that appears above the ribbon in the upper-left corner of the window. It provides quick access to commonly used commands and tools, allowing users to customize it according to their needs. The toolbar is easily accessible and helps to improve productivity by reducing the time spent searching for frequently used commands in the ribbon.

Adding commands to the ribbon enhances one's proficiency in handling tasks and commands. By customizing the ribbon with frequently used commands, individuals can easily access and execute them, thereby improving their efficiency and productivity. This allows for a smoother workflow and a more streamlined user experience.

A professional presentation commands respect and conveys ideas easily. Nice formatting makes text easier to read and helps make your slides more attractive and polished. Therefore, the statement "A professional presentation commands respect and conveys ideas easily" is true.

The slide layout determines the arrangement and positioning of objects on a slide. It controls which objects are included on the slide and how they are organized. By selecting a specific slide layout, users can easily add content such as text boxes, images, charts, and other elements to their presentation. The slide layout acts as a template that provides a consistent design and structure for the slides in a presentation, ensuring a professional and cohesive look.

The answer is "Title Slide" because the title slide is the first slide that typically appears in a presentation. It includes the presentation title or topic and often includes a subtitle as well. The title slide sets the tone for the presentation and provides an overview of what the audience can expect. It is an important slide that captures the attention of the viewers and introduces the main theme of the presentation.

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Properly sizing presentation text is important because it enhances the readability and attractiveness of the text. When the text is appropriately sized, it becomes easier for the audience to read and understand the content. It also improves the overall visual appeal of the presentation, making it more engaging and aesthetically pleasing. Therefore, it is true that properly sizing presentation text enhances readability and attractiveness.

An existing presentation can serve as a foundation for creating other presentations. This means that instead of starting from scratch, one can utilize an already created presentation and make necessary modifications to suit the specific requirements of the new presentation. By using an existing presentation as a starting point, it saves time and effort in creating a new presentation from the ground up. This approach is commonly adopted to maintain consistency in branding, design, and content across multiple presentations.

The correct answer is font size because the size of the text in a presentation is crucial for readability. If the font size is too small, the audience may struggle to read the text and strain their eyes. On the other hand, if the font size is too large, it may look unprofessional or overwhelm the audience. Therefore, selecting an appropriate font size ensures that the audience can easily read the text without any difficulty.

Fonts are categorized into four main types based on their characteristics. One type is serif fonts, which have cross strokes on the ends of the letters. These cross strokes are small lines or strokes that extend from the main strokes of the letters. Serif fonts are known for their traditional and classic appearance. They are often used in printed materials such as books and newspapers because the serifs help guide the reader's eye along the lines of text.

Cut is a command or action that removes text from its original location. It is commonly used in text editing or word processing software to delete or move selected text to another location. When you cut a portion of text, it is temporarily stored in the clipboard, allowing you to paste it elsewhere. This action is useful when you want to rearrange or delete specific content without having to rewrite it.

The correct answer is "Copy" because when you duplicate something, you create an exact replica or a copy of the original without altering or removing the original. Therefore, selecting "Copy" would accurately describe the action of duplicating the text while keeping the original text intact.

Paste is the action of placing either cut or copied text into another location. It is used to transfer text from the clipboard to a specific location, such as a document or a text field. When you paste, the text that was previously cut or copied is inserted at the current cursor position or at the designated location. This allows users to easily move or duplicate text within a document or between different applications.

A bulleted list is often considered the heart of any presentation as it allows for the organization and presentation of key points or information in a concise and easily readable format. It helps to break down complex ideas or concepts into smaller, digestible chunks, making it easier for the audience to understand and follow along. The use of bullet points also helps to emphasize important information and allows the presenter to maintain a clear and logical flow throughout the presentation.

The notes pane is a feature in presentation software that allows users to add additional information or speaker notes to their slides. It is typically located below the slide pane, providing a separate area for users to input and view their notes while presenting. Therefore, the statement that the notes pane appears below the slide pane is true.

PowerPoint automatically applies a style to the chart based on the theme of the slide. This means that when you insert a chart into a slide, PowerPoint will automatically format the chart to match the overall design and color scheme of the slide's theme. This helps to ensure consistency and visual harmony throughout the presentation.

The statement is true because when you enter information into a chart, the borders containing the chart data range will automatically expand to accommodate the new data. This ensures that all the entered information is properly displayed within the chart.

Content placeholders are indeed convenient containers that allow users to easily add and position text or graphics on a slide. They provide predefined areas where users can insert content, making it easier to organize and structure the slide's layout. By using content placeholders, users can quickly add and edit content without having to manually adjust the slide's design. Therefore, the statement "Content placeholders are convenient containers that allow you to place text or graphics on a slide" is true.

The given answer is true because to display Slide Master view, you need to follow the instructions mentioned in the section "Open and Close Slide Master View".

The given correct answer is "True". The explanation for this answer is not available.

The statement is true because Slide Masters in PowerPoint have predefined placeholders specifically designed for footers. These footers can be customized to display information such as the company name on all slides in a consistent manner. This feature allows for easy branding and professional presentation design.

Adding a footer to a single Master Slide allows you to include consistent information, such as the date, slide number, or company logo, on all the slides in your presentation. This saves time because you only need to make the change once on the Master Slide, and it will be applied to all the slides in the presentation.

Adding the footer to the entire set of Master Slides means that the footer will be applied to all the slides in the presentation. This means that the footer, which usually contains information such as the slide number, date, or the presentation title, will be displayed consistently on every slide. Therefore, the statement "Adding the footer to the entire set of Master Slides also applies the footer to all presentation slides" is true.

When you insert a graphic on the Slide Master, it becomes a part of the overall design and layout of the presentation. The Slide Master is a template that controls the formatting and design of all slides in the presentation. Therefore, any graphic inserted on the Slide Master will automatically appear on all slides, ensuring consistency throughout the presentation. This feature is useful when you want to add a logo, background image, or any other graphic element that you want to be displayed on every slide.

PowerPoint does indeed enable users to draw freehand on their screen during a slide show with a pen tool. This feature allows presenters to annotate their slides in real-time, making it easier to highlight important points or add additional information during the presentation. This can be particularly useful in educational or collaborative settings where interactive engagement is desired.

By default, PowerPoint 2013 saves a presentation in the user's Documents folder. This means that when a user creates a new presentation and saves it for the first time, PowerPoint will automatically save it in the Documents folder using the PowerPoint 2013 file format. This is the default behavior of the software, but users can choose to save their presentations in different locations or file formats if they prefer.

Importing the slide from another presentation allows you to avoid the tedious task of manually entering data and reformatting objects on the slide. By importing the slide, you can quickly transfer the content and formatting from one presentation to another, saving time and effort. This feature is especially useful when you want to reuse slides or when collaborating with others who have already created relevant content.

A template is a standardized presentation or document that can be used repeatedly, with certain elements being changed each time it is used. Templates are commonly used in various fields such as business, education, and design to save time and ensure consistency. By using a template, one can easily create new presentations or documents by simply replacing or modifying the specific items that need to be customized, while keeping the overall structure and format consistent.

By hiding slides, you can create an abbreviated slide show from a presentation without deleting any slides. This means that certain slides can be excluded from the presentation without permanently removing them. This can be useful when you want to focus on specific content or shorten the overall length of the presentation.

The given correct answer is "True". This suggests that the statement being referred to in the question is true. The statement is likely related to comments being attached to a slide or an object on the slide, indicating that it is possible to add comments in a presentation software.

The statement is true because the Slide Master view allows users to create and customize slide layouts, including the Title and Content slide layout. Once this layout is designed in the Slide Master view, it can be used repeatedly throughout the presentation. This saves time and effort as users don't have to recreate the same layout for each slide individually.

Masters programs typically focus on specific themes or areas of study. These themes or areas of study provide a framework for the curriculum and allow students to develop expertise in a particular subject. By focusing on themes, masters programs are able to provide a more specialized and in-depth education compared to undergraduate programs. Therefore, it is true that masters programs are based on themes.

Outline View is the correct answer because it provides a pane where users can enter text into their slides in an outline format. This view allows for easy organization and structuring of content, making it convenient for creating and editing slide content. Users can easily add, delete, and rearrange text in a hierarchical manner, which is particularly useful when creating presentations with a lot of textual content.

SmartArt graphics in Microsoft Office applications do have color themes. These color themes allow users to choose from a variety of pre-designed color combinations that can be applied to their SmartArt graphics. This feature helps in creating visually appealing and cohesive presentations or documents by ensuring consistency in the color scheme throughout the SmartArt graphics.

PPSX is indeed the file extension used for PowerPoint presentations. This file format is specifically designed for PowerPoint slideshows and is commonly used to share presentations with others. Therefore, the statement "PPSX is the extension for a PowerPoint presentation" is true.

The correct answer is "Notes Pane". The Notes Pane is a section in PowerPoint that appears below the Slide pane. It allows you to enter speaker notes associated with each individual slide. This feature is useful for presenters who want to have additional information or reminders while delivering their presentation.

Word art is a feature in Microsoft that allows users to create special effects with text. It provides a variety of styles, fonts, colors, and effects to enhance the appearance of text. With word art, users can create visually appealing and eye-catching text designs, such as curved or twisted text, shadow effects, 3D effects, and more. This feature is commonly used in graphic design, presentations, and other creative projects to add visual interest and make text stand out.

The statement "Grayscale presents slides in shades of gray" is true. Grayscale is a color mode that represents images or slides using shades of gray. In this mode, the color information is removed, and only the brightness values are retained. This means that all colors are converted to different shades of gray, ranging from pure black to pure white, with various levels of gray in between. Grayscale is commonly used for presentations or documents where color is not necessary or desired, as it simplifies the visuals and can make them easier to read or understand.

Slide numbers can be set up on the Slide Master, which will apply the numbers to all slides in the presentation. Additionally, slide numbers can be set up on Layout Masters, which will only affect slides that use the corresponding layout. Lastly, slide numbers can be set up on individual slides in Normal view. Therefore, the statement "You can set up slide numbers on the Slide Master, which affects all slides; Layout Masters, which affect only slides with corresponding layouts; or particular presentation slides in Normal view" is true.

The laser pointer is indeed a great tool to direct the audience's attention to a specific spot on a slide during a presentation. By using a laser beam to highlight or emphasize certain points or details, the presenter can effectively guide the audience's focus and enhance their understanding of the content being presented. This makes the statement "The laser pointer is also a great way to draw your audience's attention to a particular spot on a slide" true.

General Options
In the General options, you can enable or disable the Mini Toolbar and Live Preview. The Mini Toolbar is a floating contextual toolbar that gives you quick access to formatting commands when you select text. Live Preview shows how a feature affects your slide when you position the mouse pointer ( ) over a choice in a gallery. You can enable or disable ScreenTips, which is the feature that gives you pop-up descriptions of command buttons when you position the mouse pointer ( ) over a command
button on the ribbon. You can also change the username, which appears in the properties of presentations.

The spell-checker is a tool that helps identify possible misspellings by underlining the word with red. This feature is commonly used in word processing software to assist users in correcting their spelling errors. It is an essential tool for ensuring the accuracy and professionalism of written content.

There are indeed other ways to show chart data besides the traditional chart format. Some alternative methods include using infographics, data visualizations, interactive dashboards, heat maps, and word clouds. These alternatives can provide a different perspective on the data and make it easier to understand and interpret.

The animation pane is a feature that allows users to manage and control animations in a presentation. It provides options to reorder animations, view the objects that are being animated, set the duration of the animations, and determine the trigger for each animation. This pane gives users a comprehensive overview of all the animations in their presentation and allows them to easily make adjustments and modifications as needed.

A text box is a feature in PowerPoint that allows you to insert and manipulate text. It is great for freeform text because it automatically adjusts the size, font, and wrapping of the text based on the amount of text you type. With a text box, you can easily add and format text in your PowerPoint presentation.

MPEG does indeed stand for Motion Pictures Experts Group. This group is responsible for developing standards for audio and video compression and transmission, including the widely used MPEG-2 and MPEG-4 formats.

The "advanced option" allows you to customize settings for printing, some editing, and slide show features. This option provides more advanced settings and options for users who want to have more control over their printing, editing, and slide show experiences. It allows users to tailor these features according to their specific preferences and requirements.

In order to enhance a PowerPoint presentation, you can incorporate various elements such as video and audio. Adding videos can make the presentation more engaging and visually appealing, allowing the audience to better understand the content. Similarly, including audio can help in conveying information or creating a specific ambiance. These multimedia elements can effectively capture the attention of the audience and make the presentation more interactive and memorable.

Shape effects are the best to use if you want to add dimension and realism to the object's appearance. By applying shape effects, such as shadows, reflections, and bevels, you can create the illusion of depth and make the object look more realistic. These effects can enhance the visual appeal of the object and make it stand out in a three-dimensional space. Word art, on the other hand, is more focused on creating stylized text and may not necessarily add dimension or realism to an object.

San scripts fonts do not necessarily look like handwriting. San scripts refer to a group of writing systems used in South and Southeast Asia, such as Devanagari, Bengali, and Tamil. While some fonts in these scripts may resemble handwriting, it is not a defining characteristic of all San scripts fonts. Therefore, the statement that all San scripts fonts look like handwriting is false.

Auto format is the feature in Auto Correct that speeds up certain formatting tasks that are typically time-consuming or difficult to perform manually. This feature automatically applies formatting styles, such as indentations, bullet points, and numbering, to text based on predefined rules or user preferences. It helps to ensure consistency and improve the overall appearance of the document by quickly applying formatting without the need for manual intervention.

The Live Preview is not a floating contextual toolbar that gives quick access to formatting commands when selecting text.

Sans serif fonts are the main types of fonts that do not have cross strokes on the letter ends. Unlike serif fonts, which have small decorative lines or strokes at the ends of letters, sans serif fonts have clean and simple letterforms without any embellishments. This makes them appear more modern and minimalist in style. Some popular examples of sans serif fonts include Arial, Helvetica, and Futura.

New Slide Button

The statement suggests that using Presenter view is not beneficial for giving a smooth presentation. However, the correct answer is False, indicating that this statement is incorrect. Presenter view is a feature in presentation software that allows the presenter to view their slides, notes, and upcoming slides while the audience sees only the current slide. This feature can be very helpful in delivering a smooth presentation as it provides the presenter with additional information and control over the presentation.

PowerPoint does not identify each comment with a marker, making it easier for the presentation designer to find and consider each comment.

The Rehearse Timings feature in PowerPoint allows users to time a practice run of their slide show to ensure that it takes the proper amount of time to deliver. This feature helps presenters to effectively manage their time and ensure that they stay within the allotted time for their presentation. Therefore, the statement that you cannot use the Rehearse Timings feature to time a practice run of your slide show is false.

Slide Sorter view is the best view to change the order of slides, delete slides, or duplicate slides.

Numbers

The given answer "None of the above" implies that it is not possible to format the numbers on the axis. This means that the option to format the numbers on the axis is not available or not applicable in the given context.

Power Point is a program that offers a variety of tools for creating presentations. It allows users to incorporate graphics, media, animations, and various slide transition effects. This software is commonly used in business, education, and other settings to create visually appealing and engaging presentations. Power Point enables users to effectively communicate information and ideas through a combination of text, images, and multimedia elements.

The correct answer is titles, subtitles, and bullet points. The printed outline includes these elements, which are used to organize and structure the content. However, any text entered in footers or inserted text boxes is not included in the printed outline.

A successful live presentation requires solid content, good design, and a prepared presenter. Solid content ensures that the information being presented is valuable and relevant to the audience. Good design helps to engage and captivate the audience visually, making the presentation more appealing and memorable. A prepared presenter is knowledgeable about the topic, confident in their delivery, and able to effectively communicate the content to the audience. Combining these three elements creates a well-rounded and impactful live presentation.

To give the best show possible, it is important to become familiar with three key elements: your presentation, the tools you will be using, and your surroundings. Understanding your presentation involves knowing the content, structure, and delivery techniques to effectively engage the audience. Familiarizing yourself with the tools, such as audiovisual equipment or props, ensures smooth execution and minimizes technical difficulties. Lastly, being aware of your surroundings, including the venue, stage setup, and audience dynamics, allows you to adapt and make necessary adjustments for a successful performance.

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Fonts play a crucial role in giving a certain look and feel to a presentation. The choice of fonts can convey the formality or informality of the content. Different fonts have different personalities and can evoke different emotions in the audience. For example, a formal presentation may use serif fonts like Times New Roman, while an informal presentation may opt for sans-serif fonts like Arial. The right font selection enhances the overall visual appeal and helps to effectively communicate the intended message to the audience.