Eopf Document Uploading Training Post Session Quiz
This quiz will measure your understanding of how documents are uploaded into the VA's eOPF Instance using local scanning and the scanning vendor (Anacomp). It will also measure your ability to correct errors as rejected documents are added to your POID’s eOPF Scan Reject folder.
- 1.
AVI stands for which of the following?
- A.
Annotate Visualize Import (AVI)
- B.
Access View Import (AVI)
- C.
Annotate View Import (AVI)
- D.
Annotate View Important (AVI)
Correct Answer
C. Annotate View Import (AVI)Explanation
AVI stands for Annotate View Import. This acronym is commonly used in computer graphics and design software to refer to the process of adding annotations, viewing and importing files.Rate this question:
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- 2.
What is the form number for the paper Official Personnel Folder?
- A.
Standard Form 66
- B.
Standard Form 61
- C.
Standard Form 76
- D.
Standard Form 71
Correct Answer
A. Standard Form 66 -
- 3.
When manifesting a box in Unidex for shiping to Anacomp, what is the main difference between shipping an SF66 box and a folder box?
- A.
Folder boxes will be retained by Anacomp
- B.
SF66 boxes will be retained by Anacomp
- C.
Folder boxes will be forwarded to NPRC by Anacomp
- D.
SF66 boxes will be forwarded to NPRC by Anacomp
Correct Answer
D. SF66 boxes will be forwarded to NPRC by AnacompExplanation
SF66 boxes will be forwarded to NPRC by Anacomp. This means that when manifesting a box in Unidex for shipping to Anacomp, SF66 boxes will not be retained by Anacomp but instead will be forwarded to NPRC. This is the main difference between shipping an SF66 box and a folder box.Rate this question:
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- 4.
Once a paper Official Personnel Folder is imaged electronically in the eOPF system, what is the paper record called?
- A.
Paper Record
- B.
Non Record
- C.
Unofficial
- D.
Achieved
Correct Answer
B. Non RecordExplanation
Once a paper Official Personnel Folder is imaged electronically in the eOPF system, the paper record is no longer considered a record. It becomes a non-record because the electronic copy is now the official and legal version of the document. The paper record is no longer necessary and can be discarded or destroyed.Rate this question:
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- 5.
What document must be placed inside and on top of a box prior to sealing it for shipping to Anacomp?
- A.
HR Office Address
- B.
Checklist
- C.
Shipping Label
- D.
Privacy Notice
Correct Answer
D. Privacy NoticeExplanation
A privacy notice must be placed inside and on top of a box prior to sealing it for shipping to Anacomp. This is likely because Anacomp requires a privacy notice to be included with any shipment to ensure compliance with privacy regulations and to inform recipients about the handling of their personal information.Rate this question:
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- 6.
How many months of anticipated shipping supplies should be requested from the [email protected] email address?
- A.
2--3 months worth of supplies
- B.
3-4 months worth of supplies
- C.
1--2 months worth of supplies
- D.
4--5 months worth of supplies
Correct Answer
B. 3-4 months worth of suppliesExplanation
The correct answer is 3-4 months worth of supplies. This is because it is important to anticipate the shipping needs and have enough supplies on hand to fulfill the orders. Requesting 3-4 months worth of supplies ensures that there is enough stock available to meet the demand and avoids any delays or shortages in the shipping process.Rate this question:
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- 7.
What day of the week should boxes be shipped when shipping boxes to Anacomp?
- A.
Friday
- B.
Thursday
- C.
Tuesday
- D.
Monday
Correct Answer
A. FridayExplanation
Boxes should be shipped on Friday when shipping boxes to Anacomp.Rate this question:
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- 8.
If a medical document is important, it can be shipped to Anacomp for uploading to the employees eOPF?
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
The statement is false because Anacomp is not mentioned as a service provider for uploading medical documents to employees' eOPF. Therefore, it cannot be shipped to Anacomp for uploading.Rate this question:
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- 9.
Labels are required when sending loose paper documents to Anacomp?
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
Labels are not required when sending loose paper documents to Anacomp. This means that the statement "Labels are required" is incorrect.Rate this question:
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- 10.
After logging into eOPF, which button would you press to locate your scan rejects folder?
- A.
My Profile
- B.
Workflow
- C.
Reports
- D.
Search
Correct Answer
D. SearchExplanation
To locate your scan rejects folder after logging into eOPF, you would press the "Search" button. This button allows you to search for specific documents or folders within your eOPF account. By clicking on the "Search" button, you can enter relevant keywords or criteria to locate your scan rejects folder and access any rejected scans for further action or review.Rate this question:
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- 11.
POID 4307's Scan Rejects folder can be located by using which of the below SSNs?
- A.
000-43-0700
- B.
999-99-4307
- C.
000-00-4307
- D.
430-70-0000
Correct Answer
C. 000-00-4307Explanation
The correct answer is "000-00-4307". This is because the question asks for the SSN that can be used to locate POID 4307's Scan Rejects folder. The SSN "000-00-4307" matches the POID 4307, making it the correct choice.Rate this question:
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- 12.
The eOPF system will not allow you to add documents to a folder with a folder status of inactive?
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
The eOPF system does not allow users to add documents to a folder with an inactive status. This is likely because an inactive folder is no longer in use or relevant, and therefore, any additional documents would be unnecessary.Rate this question:
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- 13.
Which of the following are references that can be used to assist in determining which forms are authorized to be stored in eOPF?
- A.
The Purging and Filing Guidance
- B.
The Guide to Personnel Record Keeping
- C.
The eOPF Master Guide to Document Retention
- D.
The VA & OPM Business Rules
- E.
The Master Guide to eOPF Form Storage
- F.
Forms List
- G.
Email eOPF Contacts
Correct Answer(s)
A. The Purging and Filing Guidance
B. The Guide to Personnel Record Keeping
D. The VA & OPM Business Rules
F. Forms List
G. Email eOPF ContactsExplanation
The Purging and Filing Guidance, The Guide to Personnel Record Keeping, The VA & OPM Business Rules, Forms List, and Email eOPF Contacts can be used as references to determine which forms are authorized to be stored in eOPF. These resources provide information and guidelines on the proper storage and retention of forms in the electronic Official Personnel Folder.Rate this question:
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- 14.
Loose paper documents for which of the following employees will be sent directly to Scan Rejects?
- A.
Retired Employee
- B.
Intermittent Employee
- C.
Part-time Employee
- D.
Fee Basis Employee
Correct Answer
D. Fee Basis EmployeeExplanation
Scan Rejects is likely a category or process for handling documents that cannot be scanned or processed correctly. Fee Basis Employees are typically individuals who are paid on a per-job basis or for specific services rendered, rather than being regular employees. It is possible that their loose paper documents may not be as important or necessary to be scanned and processed as compared to the other types of employees listed. Therefore, these documents may be sent directly to Scan Rejects.Rate this question:
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- 15.
Which of the following characters can be used as a wildcard when searching in eOPF?
- A.
_
- B.
%
- C.
$
- D.
*
Correct Answer
B. %Explanation
The character "%" can be used as a wildcard when searching in eOPF. This wildcard represents any number of characters, allowing for more flexible and broad searches.Rate this question:
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- 16.
A Scan Reject document is allowed to remain in the scan reject folder indefinitely?
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
A Scan Reject document is not allowed to remain in the scan reject folder indefinitely. This is because the purpose of the scan reject folder is to temporarily store documents that have been rejected during the scanning process. These documents should be reviewed and resolved as soon as possible, either by rescanning them or by taking appropriate actions based on the reason for rejection. Allowing rejected documents to accumulate indefinitely in the scan reject folder would defeat the purpose of the folder and could lead to inefficiencies and errors in document management.Rate this question:
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- 17.
Scan Reject documents come from which of the following types of boxes?
- A.
Loose Paper Boxes
- B.
SF66 Boxes
- C.
Folder Boxes
- D.
Medical Document Boxes
Correct Answer
A. Loose Paper BoxesExplanation
Scan Reject documents come from Loose Paper Boxes because these boxes contain loose papers that have been rejected during the scanning process. These documents may have been rejected due to issues such as illegibility, missing pages, or poor quality. Therefore, Loose Paper Boxes are the source of Scan Reject documents.Rate this question:
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- 18.
How are boxes and packing supplies ordered?
- A.
Email [email protected]
- B.
Use FedEx or UPS boxes
- C.
Email [email protected]
- D.
Use whatever boxes I have at the station
Explanation
The correct answer for ordering boxes and packing supplies is to email [email protected]. This suggests that there is a specific email address designated for ordering these items, indicating that there is a specific process in place for requesting and receiving boxes and packing supplies.Rate this question:
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- 19.
How are FedEx shipping labels ordered?
- A.
Call FedEx
- B.
Email [email protected]
- C.
Email [email protected]
- D.
Shipping labels are not required
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- 20.
A loose paper box is considered an issue when processed at Anacomp if
- A.
The entire box has loose paper
- B.
The box has one folder in it
- C.
Each document has the SSN on it
- D.
All loose paper is always processed
Correct Answer
B. The box has one folder in itExplanation
The presence of one folder in the loose paper box is considered an issue when processed at Anacomp. This suggests that the loose paper box should only contain loose papers and not any folders.Rate this question:
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- 21.
A folder is considered an issue when processed at Anacomp if
- A.
The SSN is not on the folder tab
- B.
A misfiled document is found in it
- C.
The board action folder is not marked
- D.
All of the above
Correct Answer
D. All of the aboveExplanation
The correct answer is "all of the above". This means that a folder is considered an issue when any of the following conditions are met: the SSN is not on the folder tab, a misfiled document is found in it, or the board action folder is not marked. In other words, any one of these conditions can classify a folder as an issue when processed at Anacomp.Rate this question:
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- 22.
Each box sent to Anacomp must have which of the following?
- A.
A box label from Unidex
- B.
A burst bag
- C.
A privacy notice
- D.
All of the above
Correct Answer
D. All of the aboveExplanation
Each box sent to Anacomp must have a box label from Unidex, a burst bag, and a privacy notice. This means that all three items are required for each box that is sent to Anacomp.Rate this question:
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- 23.
After scanning, documents are loaded in eOPF by which of the following identifiers?
- A.
First and last name
- B.
VA employee ID
- C.
SSN
- D.
Birthdate
Correct Answer
C. SSNExplanation
Documents are loaded in eOPF by the identifier of the Social Security Number (SSN). This unique identifier ensures that the documents are accurately associated with the correct individual's electronic Official Personnel Folder (eOPF). Using the SSN as the identifier helps to maintain the integrity and confidentiality of the documents within the system.Rate this question:
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- 24.
Which of the following is a correct statement about the use of paper clips on loose paper boxes?
- A.
Paper clips in loose paper boxes are always allowed.
- B.
Paper clips in loose paper boxes are never allowed .
- C.
Paper clips in loose paper boxes are only used on multi-page documents.
- D.
Paper clips in loose paper boxes are must always be the color green.
Correct Answer
B. Paper clips in loose paper boxes are never allowed .Explanation
The correct statement is that paper clips in loose paper boxes are never allowed. This means that using paper clips on loose paper boxes is not permitted.Rate this question:
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- 25.
Which of the following is a true statement about scanning a Board Action Folder at Anacomp?
- A.
The Board Action Folder can be stamped restricted.
- B.
The Board Action Folder does not need to be labeled.
- C.
The Board Action Folder should be sealed.
- D.
The Board Action Folder should not be included in eOPF.
Correct Answer
A. The Board Action Folder can be stamped restricted.Explanation
The correct answer is that the Board Action Folder can be stamped restricted. This means that certain information within the folder may be classified as restricted and access to it may be limited to authorized individuals only.Rate this question:
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- 26.
Check all of the follow documents that are allowed to be sent to Anacomp of scanning?
- A.
Sealed envelopes
- B.
PAID screen prints
- C.
VA 10-0453 checklist
- D.
Post-it notes
- E.
VA-0750 Performance Appraisals
- F.
Job application material
Correct Answer(s)
C. VA 10-0453 checklist
E. VA-0750 Performance Appraisals
F. Job application materialExplanation
The correct answer is VA 10-0453 checklist, VA-0750 Performance Appraisals, and Job application material. These documents are allowed to be sent to Anacomp for scanning as they are relevant to the scanning process or required for record-keeping purposes. Sealed envelopes, PAID screen prints, and Post-it notes are not mentioned as acceptable documents for scanning.Rate this question:
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- 27.
Prior to sending an OPF to be scanned at Anacomp, which of the following is true regarding performance appraisals contained in the OPF?
- A.
Performance appraisals are never removed from an OPF.
- B.
Remove all performance appraisals over 10 years old.
- C.
Remove all performance appraisals over 4 years old.
- D.
Send whatever you find in the folder.
Correct Answer
C. Remove all performance appraisals over 4 years old.Explanation
Performance appraisals are removed from an OPF if they are over 4 years old.Rate this question:
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- 28.
Employee Performance Folders should be marked:
- A.
Proficiency
- B.
EPF – Performance
- C.
EPF and Proficiency
- D.
They do not need to be marked
Correct Answer
B. EPF – PerformanceExplanation
Employee Performance Folders should be marked with "EPF – Performance" because this clearly identifies the purpose of the folder and distinguishes it from other types of folders. By marking it with "EPF – Performance," it becomes easier for employees and managers to locate and access the relevant information related to performance evaluations and feedback. This labeling system helps maintain organization and efficiency in managing employee performance records.Rate this question:
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- 29.
Once added to a Scan Rejects file, what is the maximum time frame for dealing with these documents?
- A.
30days
- B.
90 days
- C.
60days
- D.
120 days
Correct Answer
B. 90 daysExplanation
The maximum time frame for dealing with documents added to a Scan Rejects file is 90 days. This means that any documents that are rejected during scanning should be addressed and resolved within this time period. It is important to prioritize and resolve these documents in a timely manner to ensure efficient and accurate record keeping.Rate this question:
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- 30.
What are the most common reasons documents end up in Scan Rejects?
- A.
Wrong VA ID; File was active; Document belongs to someone who always worked for the VA
- B.
Wrong phone number; File was active; Document belongs to someone who always worked for the VA
- C.
Wrong SSN; File was Inactive; Document belongs to someone who never worked for the VA
- D.
Wrong birth date; File was never active; Document belongs to someone who always worked for the VA
Correct Answer
C. Wrong SSN; File was Inactive; Document belongs to someone who never worked for the VAExplanation
The most common reason documents end up in Scan Rejects is when the wrong SSN is provided. Additionally, the file was inactive and the document belongs to someone who never worked for the VA.Rate this question:
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- 31.
When reviewing the Rejects file for the first time, what would be the first thing you should do and why?
- A.
Put the documents in reverse order by Form Number. Doing so will help you see the different types and delete/purge those you know are outdated.
- B.
Put the documents in alphabetical order by Form Number. Doing so will help you see the different types and delete/purge those you know are outdated.
- C.
Put the documents in chronological order by name of employee. Doing so will help you see the different types and delete/purge those you know are outdated.
- D.
Put the documents in order by Form Description. Doing so will help you see the different types and delete/purge those you know are outdated.
Correct Answer
D. Put the documents in order by Form Description. Doing so will help you see the different types and delete/purge those you know are outdated.Explanation
Putting the documents in order by Form Description would be the first thing to do when reviewing the Rejects file for the first time. This is because organizing the documents based on their Form Description will allow you to easily identify the different types of forms and quickly identify and delete/purge any outdated ones.Rate this question:
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Current Version
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Mar 20, 2023Quiz Edited by
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Mar 30, 2014Quiz Created by
Jack Clifford
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