Outlook Calendar Trivia Questions

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  • 1/18 Questions

    You can use coloured categories for colour-code calendar entries

    • True
    • False
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About This Quiz

This quiz is designed to test your knowledge on how to; manage calendars, customise calendars & using multiple calendars

Microsoft Quizzes & Trivia

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  • 2. 

    The automatic reminder time for meetings and appointments is 15 minutes. However, it’s possible to change the automatic setting to something else

    • True

    • False

    Correct Answer
    A. True
    Explanation
    The given statement is true because it states that the automatic reminder time for meetings and appointments is 15 minutes, but it is also possible to change this setting to a different time. This means that the default setting is 15 minutes, but users have the flexibility to customize it according to their preferences.

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  • 3. 

    To switch to Calendar, you must quit and restart Outlook

    • True

    • False

    Correct Answer
    A. False
    Explanation
    To switch to Calendar, you do not need to quit and restart Outlook. Outlook has a built-in feature that allows you to easily switch between different modules, such as Mail, Calendar, Contacts, and Tasks, without the need to close and reopen the application. This feature enables users to seamlessly navigate between different functionalities within Outlook. Therefore, the statement that you must quit and restart Outlook to switch to Calendar is false.

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  • 4. 

    You’ve finished a task but you want to keep a record that you’ve done it. The best way to remove the item from the To-Do Bar is to:

    • Delete it by right clicking and then clicking Delete

    • Mark the item as complete using the Mark Complete command

    • Delete it by selecting it and pressing the Delete key

    Correct Answer
    A. Mark the item as complete using the Mark Complete command
    Explanation
    To remove an item from the To-Do Bar while keeping a record of its completion, the best way is to mark the item as complete using the Mark Complete command. This action will indicate that the task has been finished without deleting it entirely, allowing you to track your progress and keep a record of your accomplishments.

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  • 5. 

    After you give a certain category a colour, the colour can’t be changed.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    Once a certain category is assigned a color, it is possible to change the color. This means that the statement "After you give a certain category a colour, the colour can’t be changed" is false. Categories can be reassigned different colors as needed, allowing for flexibility in the color-coding system.

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  • 6. 

    You need to leave for a business appointment an hour before it starts. How do you remember to do this but still accurately reflect the actual start time of the appointment in your Calendar?

    • Schedule the appointment so that it starts an hour earlier in your calendar

    • Schedule the appointment for the actual start time and set a reminder for 1 hour before the start of the appointment

    • Book the appointment as an event for the day

    Correct Answer
    A. Schedule the appointment for the actual start time and set a reminder for 1 hour before the start of the appointment
    Explanation
    The best way to remember to leave for a business appointment an hour before it starts is to schedule the appointment for the actual start time in your calendar and set a reminder for 1 hour before the start of the appointment. This way, you will be notified in advance and have enough time to prepare and leave on time. Scheduling the appointment earlier in your calendar may cause confusion and inaccurately reflect the actual start time of the appointment. Booking the appointment as an event for the day may not provide a specific reminder time, making it easier to forget about the need to leave early.

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  • 7. 

    Which type of Calendar entry should you use if others at your workplace are involved?

    • A meeting

    • An appointment

    • An event

    • A task

    Correct Answer
    A. A meeting
    Explanation
    If others at your workplace are involved, you should use a meeting as the type of calendar entry. A meeting typically involves multiple people coming together to discuss or work on a specific topic or project. It allows for coordination and collaboration among team members, ensuring that everyone is aware of the meeting and can participate as necessary. Using a meeting entry helps to schedule and organize the time, location, and attendees, making it easier for everyone involved to plan and prepare accordingly.

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  • 8. 

    When you mark a task as complete, what happens to it?

    • It’s deleted from Outlook

    • It gets moved to the To-Do Bar

    • It appears crossed off and sticks to the day on which you completed it

    Correct Answer
    A. It appears crossed off and sticks to the day on which you completed it
    Explanation
    When you mark a task as complete, it appears crossed off and sticks to the day on which you completed it. This means that the task is visually marked as completed, but it remains visible on the calendar or task list, allowing you to track your progress and review completed tasks.

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  • 9. 

    How many categories can you assign to any one message?

    • One

    • Two

    • Three

    • Unlimited

    Correct Answer
    A. Unlimited
    Explanation
    You can assign unlimited categories to any one message. This means that there is no limit to the number of categories you can assign to a message, allowing for better organization and easier retrieval of information.

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  • 10. 

    You have a regular meeting that occurs on the first day of each month. The meeting occurs each month for an entire year. How many times do you need to type the details of the meeting?

    • 1

    • 12

    • 365

    Correct Answer
    A. 1
    Explanation
    Since the regular meeting occurs on the first day of each month for an entire year, you only need to type the details of the meeting once. This is because the meeting happens every month on the same day, so you don't need to retype the details each time.

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  • 11. 

    A dashed border for an appointment means that time has been set to:

    • Busy

    • Out of Office

    • Tentative

    Correct Answer
    A. Tentative
    Explanation
    A dashed border for an appointment typically indicates that the time has been set to "Tentative." This means that the appointment is not confirmed or finalized yet, and there is a possibility of it being changed or canceled. It is a way of marking the appointment as uncertain or subject to change.

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  • 12. 

    What happens when you drag a message to the Tasks area of the To-Do Bar?

    • A follow-up flag is added to the message

    • You create a new task

    • The message is moved from your inbox to Tasks

    Correct Answer
    A. You create a new task
    Explanation
    When you drag a message to the Tasks area of the To-Do Bar, you create a new task. This means that the message is no longer in your inbox, but instead, it is converted into a task that you can manage separately. This allows you to prioritize and organize your tasks more efficiently, ensuring that important messages are not overlooked or forgotten.

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  • 13. 

    You’ve double-clicked a recurring appointment to change it. In the dialogue box that opens, you see two options. Which option allows you to change the details for all instances of the appointment?

    • Open this occurrence

    • Open all appointments

    • Open the series

    Correct Answer
    A. Open the series
    Explanation
    The correct answer is "Open the series". This option allows you to change the details for all instances of the recurring appointment. By selecting this option, any changes made to the appointment will be applied to all future instances of the appointment as well.

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  • 14. 

    Which of the following would best be entered as an event in your Calendar?

    • A party that occurs from 4:00pm – 6:00pm

    • A birthday

    • A visit to the dentist

    Correct Answer
    A. A birthday
    Explanation
    A birthday would best be entered as an event in your calendar because it is a specific occasion that occurs on a particular date. Unlike a party or a visit to the dentist, a birthday is a personal event that is unique to an individual and is typically celebrated annually. Therefore, it is important to mark it on the calendar to ensure that you remember and can plan accordingly for any celebrations or activities associated with it.

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  • 15. 

    If you want to see how multiple schedules look as one, do this:

    • Use side-by-side mode

    • Clear the check boxes for all but one calendar

    • Select the check boxes for all your calendars

    • Use overlay mode

    Correct Answer
    A. Select the check boxes for all your calendars
    Explanation
    This answer suggests that in order to see how multiple schedules look as one, the user should select the check boxes for all their calendars. This implies that by selecting all the calendars, the schedules from each calendar will be displayed together, allowing the user to view them simultaneously.

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  • 16. 

    You can hide a calendar from view in the main outlook window but still keep it available for future use by doing the following in the Navigation Pane:

    • Clicking the arrow next to its group name to collapse it’s group

    • Right-clicking the calendar and clicking Delete

    • Clearing the check box next to the entry for the calendar

    Correct Answer
    A. Clearing the check box next to the entry for the calendar
    Explanation
    By clearing the check box next to the entry for the calendar in the Navigation Pane, the calendar will be hidden from view in the main Outlook window. However, it will still be available for future use. This means that the calendar will not be displayed, but the user can easily access it again whenever needed.

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  • 17. 

    Your main, default calendar will always be called this:

    • Calendar

    • My Calendar

    • Whatever you choose to name it

    Correct Answer
    A. Calendar
    Explanation
    The main, default calendar is always called "Calendar". This is because "Calendar" is the standard and most commonly used name for the default calendar. It is a generic name that accurately represents the purpose of the calendar, which is to organize and track events, appointments, and important dates. While users have the option to customize and choose different names for their calendars, the default name remains "Calendar" for simplicity and ease of understanding.

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  • 18. 

    In outlook 2007, you use the Calendar command to create a new calendar. When you do this you are creating a new ___________ in which to store calendar items.

    Correct Answer
    folder
    Explanation
    When you use the Calendar command in Outlook 2007 to create a new calendar, you are actually creating a new folder in which you can store calendar items. This folder will serve as a dedicated space to organize and manage your calendar entries, allowing you to easily access and view your schedule. By creating a separate folder for your calendar, you can keep it distinct from other types of items in Outlook and have a more efficient way of managing your appointments, events, and reminders.

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Quiz Review Timeline (Updated): Mar 21, 2023 +

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  • Current Version
  • Mar 21, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Jul 17, 2017
    Quiz Created by
    Teresa Walker
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