How Much Do You Know About Mail Merge

Approved & Edited by ProProfs Editorial Team

The editorial team at ProProfs Quizzes consists of a select group of subject experts, trivia writers, and quiz masters who have authored over 10,000 quizzes taken by more than 100 million users. This team includes our in-house seasoned quiz moderators and subject matter experts. Our editorial experts, spread across the world, are rigorously trained using our comprehensive guidelines to ensure that you receive the highest quality quizzes.

Learn about Our Editorial Process

| By Claireabella09

Claireabella09

Community Contributor

Quizzes Created: 1 | Total Attempts: 746

Questions: 5 | Attempts: 746 | Updated: Aug 23, 2024

1.

When using mail merge, you can only use information storedin access ?
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
When using mail merge, you are not limited to using information stored only in Access. Mail merge allows you to combine information from various sources such as Excel, Outlook, or even a plain text file. This flexibility allows you to personalize your documents by pulling data from different databases or files, making the process more efficient and convenient. Therefore, the statement that you can only use information stored in Access is incorrect.

Rate this question:
2.

When using mail merge i should already have a list of

Correct Answer
Contacts
Names
Actions

Explanation
When using mail merge, it is necessary to have a pre-existing list of contacts, names, and actions. This list serves as the data source for the merge process, allowing the user to personalize and customize each document or email being sent. The contacts provide the recipient information, the names determine how each document is addressed, and the actions may include specific instructions or details for each recipient. Without this list, the mail merge process cannot be executed effectively.

Rate this question:

4
3.

When using mail merge i can only create letters and lables
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
The statement "When using mail merge, I can only create letters and labels" is false. Mail merge is a feature in word processing software that allows users to create personalized documents by merging a template with a data source. While letters and labels are commonly created using mail merge, it is not limited to just these types of documents. Users can also create envelopes, emails, directories, and many other types of documents using mail merge.

Rate this question:
4.

When using mail merge it is important what ------------ labels i choose, so they print correctly.

Correct Answer
Size
type
colour

Explanation
When using mail merge, it is crucial to consider the labels' size, type, and color to ensure that they are printed correctly. These three factors determine the physical appearance of the labels and can affect their legibility and overall presentation. By selecting the appropriate size, type, and color for the labels, one can ensure that the information is easily readable and visually appealing when printed.

Rate this question:

4
5.

Mail merge would be useful to use if you where only sendingone document out
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
It wouldnt be worth your time and effort to mail merge information for one reciepient by the time you complete the mail merge, your letter could of been sent.

Rate this question:

How Much Do You Know About Mail Merge

When using mail merge, you can only use information storedin access ?

When using mail merge i should already have a list of

When using mail merge i can only create letters and lables

When using mail merge it is important what ------------ labels i choose, so they print correctly.

Mail merge would be useful to use if you where only sendingone document out